Requirements

HR Administration & Employee Lifecycle: 

• Manage employee lifecycle administration, including contracts, onboarding documentation, transfers, promotions, and offboarding. 
• Prepare employment contracts, amendments, certificates, and other HR documentation in accordance with company policies and local labor regulations. 
• Maintain accurate, confidential, and up-to-date employee records. 
• Manage leave, absence, and attendance records and follow up on any discrepancies. 
• Support payroll preparation by consolidating and verifying relevant employee information. 
• Ensure compliance with internal HR policies, labor regulations, and audit requirements. 
• Respond to employee questions regarding HR policies, benefits, and administrative procedures. 

Recruitment & Onboarding: 

• Support hiring managers with job postings, CV screening, and interview coordination. 
• Manage candidate communication throughout the recruitment process. 
• Assist with reference checks and preparation of job offers. 
• Coordinate and facilitate new employee onboarding, including welcome sessions, induction schedules, and required documentation. 
• Work closely with IT, facilities, and department managers to ensure new employees are fully equipped from their first day. 
• Monitor probation periods and follow up on required reviews. 

Site & Office Administration: 

• Support day-to-day office administration, including supplies, vendors, and facilities-related requests. 
• Coordinate with external service providers, including maintenance, security, cleaning, and catering. 
• Support site health, safety, and compliance requirements. 
• Coordinate logistics for meetings, employee events, and site visits. 
• Support office budget and expense tracking when required. 

Employee Relations & HR Support: 

• Maintain a visible and approachable HR presence and build strong relationships with employees and managers. 
• Act as a first point of contact for employee concerns and support the resolution or escalation of grievances and workplace conflicts. 
• Support managers with performance management, disciplinary procedures, and HR policy application. 
• Contribute to employee engagement initiatives and internal communications. 
• Monitor employee sentiment and escalate emerging concerns to the HR Manager. 

HR Reporting & Odoo HRIS: 

• Maintain accurate employee data within the Odoo HRIS. 
• Conduct regular data quality checks and correct discrepancies. 
• Prepare standard HR reports and dashboards, including headcount, turnover, and absence reporting. 
• Support the HR Manager with ad hoc reporting and data extraction for business and compliance requirements. 

Benefits

• Bachelor’s degree in Human Resources, Business Administration, or a related field. 
• 2–4 years of experience as an HR Generalist, HR Administrator, or in a similar HR position. 
• Experience working with an HRIS system; experience with Odoo, ADP, Paycom, or TriNet is a strong advantage. 
• Strong understanding of HR administration processes and local labor regulations. 
• Excellent organizational skills and strong attention to detail. 
• Ability to handle confidential information professionally. 
• Strong interpersonal and communication skills. 
• Ability to manage multiple priorities across HR administration, recruitment, and site operations. 
• Proficiency in Microsoft Office / Google Workspace and confidence working with HRIS and reporting tools. 
• Proactive, hands-on, and service-oriented approach. 
• Proficiency in English, French would be very much appreciated
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