Description:
Reports to: Vice President of Operations
Classification: Exempt | Full Time | 2080 Hours Annually
Position Summary: This role exists to support and implement the Mission of Magnificat High School. The Human Resources Manager and Operations Coordinator is responsible for supporting all aspects of human resources, recruitment, onboarding, and administrative operations for the school. This role coordinates the full recruitment lifecycle, manages onboarding, and ensures effective administration of benefits, payroll coordination, and employee relations. The position also oversees HRIS management, compliance, and policy implementation in collaboration with leadership. Additionally, the role provides critical administrative support to both the Vice President of Operations and the Facilities Department, assisting with budgeting, vendor management, work order tracking, and operational logistics. This multifaceted role requires strong organizational skills, discretion, and the ability to work collaboratively across departments to foster a compliant, efficient, and positive work environment.

WORK EXPERIENCE:

• Demonstrated experience across key functions – recruiting, onboarding, employee relations, performance management, payroll/benefits, compliance, bookkeeping.

KNOWLEDGE:

• Strong understanding of federal and state employment laws and regulations (e.g. FLSA, FMLA, EEO, ADA).
• Demonstrated knowledge of benefits administration and open enrollment processes, HR best practices, policies and procedures.
• Expense coding and general ledger knowledge.
• Payroll processing and timekeeping expertise.
• Office management and general administrative procedures.

Skills and Competencies:

• Excellent communication and organizational skills.
• Strong judgment and understanding of workplace dynamics.
• Familiarity with HRIS and accounting software.
• Ability to multitask and meet deadlines in a fast-paced environment.

MAJOR RESPONSIBILITIES:

Recruitment & Onboarding:

• Coordinate the recruitment process for faculty, staff, seasonal and substitute positions, including creating job postings, providing candidate screenings, scheduling interviews and conducting background checks.
• Manage onboarding and orientation for new employees, ensuring smooth integration into school culture.

Benefits and Compensation:

• Administer employee benefits programs and address employee questions related to benefits enrollment and changes.
• Assist with employee payroll and timekeeping functions, coordinating with the finance office for accurate processing.

Employee Relations & HR Support:

• Act as the first point of contact for HR related inquiries from faculty and staff.
• Serve as a point of contact for employee inquiries and concerns regarding policies, procedures, and workplace issues.
• Facilitate conflict resolution and promote a positive work environment.

HRIS Management:

• Maintain and update the HR information system (HRIS) to ensure accurate employee records and reporting. Identify ways to utilize software to its fullest potential.
• Generate and analyze HR metrics to support decision-making.

HR Projects and Administration

• Collaborate with the VP of Operations to review, revise and implement HR policies and procedures that reflect current labor laws and industry best practices.
• Help maintain and update the employee handbook and other staff related documents.
• Monitor HR trends and recommend improvements that promote workplace equity, employee engagement and retention.
• Create, issue, track and collect annual employment contracts for faculty and staff, ensuring timely completion and proper recordkeeping.
• Serve as a resource for policy interpretation and implementation across departments.
• Handle and process personnel changes, ensuring compliance with relevant agreements and policies.
• Help develop structured job classification, performance improvement and goal setting processes.
• Assist with various administrative HR tasks, including file management, record keeping, and documentation.

Compliance and Recordkeeping

• Maintain and update employee records in compliance with school policies and labor regulations.
• Ensure proper credentialing and background checks for all staff and volunteers, in accordance with school policies.
• Assist with various administrative HR tasks, including file management, record keeping, and documentation.
• Manage school van driver certification program.
• Support adherence to state and federal labor laws, including FMLA, ADA where applicable.

Administrative Functions:

• Provides administrative support to the Vice President of Operations.
• Supports the Director of Facilities and team with daily operations of the department.
• Provides administrative support, including tracking work orders and preventive maintenance, ordering supplies, coordinating vendors, managing calendars, and issuing communications on behalf of the department.
• Tracks and reconciles department expenses; provides regular budget updates to the Director.
• Assists with vendor communications and helps secure competitive pricing for services and supplies.
• Helps prepare and maintain the Facilities Department’s annual budget.
• Schedules service appointments and maintains facilities-related records (buildings, grounds, vehicles).