Human Resources Manager at Fickett Structural Solutions

Middleton, Wisconsin, United States -

Full Time

Start Date

Immediate

Expiry Date

17 Mar, 26

Salary

0.0

Posted On

17 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Human Resources, Recruitment, Onboarding, Compliance, Employee Relations, Performance Management, Benefits Administration, HRIS, Organizational Skills, Analytical Skills, Communication Skills, Attention to Detail, Confidentiality, FLSA Compliance, OSHA Regulations, Training

Industry

Civil Engineering

Description

Description The Human Resources Manager is responsible for developing, implementing, and maintaining Fickett’s HR programs, policies, and compliance systems across all offices. This position oversees recruitment, onboarding, benefits administration, compliance, performance management, and employee relations to ensure alignment with company objectives and legal requirements. The Human Resources Manager partners with leadership to drive consistent HR practices across offices, supports management in employee relations matters, and ensures compliance with federal, state, and local employment laws. This employee is not responsible for managing people; their responsibilities are focused on managing processes at this time. Essential Duties & Responsibilities Recruitment, Selection & Hiring Oversee the full recruitment process from job requisition through onboarding. Develop and maintain job descriptions and ensure postings are accurate and up to date. Manage applicant tracking through Paylocity (ATS/HRIS). Conduct structured interviews and coordinate with hiring managers. Oversee pre-employment checks including references, background, and DMV verification. Generate and issue offer letters in accordance with company policy. Maintain compliance with EEO and Affirmative Action requirements. Onboarding & Record Keeping Manage new hire onboarding, orientation, and first-day readiness. Ensure completion of I-9 verification, W-4/state forms, and new hire reporting. E-Verify Background Checks Oversee proper setup of employee profiles within Paylocity and ensure timely HRIS updates. Maintain personnel files and ensure separation of confidential and medical information. Ensure compliance with all federal, state, and local posting and record retention requirements. Maintain state tax, unemployment, and disability registrations as required. Employee Experience & HR Systems Oversee HRIS functionality including recruiting, onboarding, and employee self-service portals. Ensure staff access to pay statements, tax documents, and benefit information. Track employee certifications, licenses, and renewals for compliance. Support managers in using HR dashboards for performance management. Manage system permissions and SSO access to ensure data security. Compensation & Classification Maintain accurate FLSA classifications and ensure compliance with wage and hour laws. Administer pay change documentation and approvals. Manage contractor compliance (1099 status verification). Performance Management Coordinate annual and semi-annual performance evaluations. Provide tools and training to managers for conducting effective reviews. Track and document performance improvement plans and corrective actions. Maintain occurrence tracking systems and ensure consistency in policy enforcement. Benefits Administration Oversee enrollment, eligibility tracking, and employee communication for all benefit programs. Maintain plan documentation and required notices (SPD, COBRA, CHIP, Medicare Part D). Administer 401(k), Section 125, and FSA/POP plans. Manage paid time off (PTO, vacation, sick) tracking and policy alignment. Coordinate workers’ compensation reporting, claims management, and compliance documentation. Support employee education and professional development initiatives. Compliance, Health & Safety Maintain OSHA logs (300, 300A, 301) and file annual reports as required. Report work-related injuries, illnesses, and fatalities per OSHA regulations. Support company safety program coordination and employee training documentation. Ensure compliance with federal, state, and local labor regulations across all offices. Oversee employment agreements, handbook updates, and acknowledgment tracking. Manage Harbor Compliance renewals, professional licensure tracking, and related notifications. Termination & Offboarding Conduct structured exit interviews and analyze feedback for improvement. Manage termination checklists, equipment collection, and system access revocations. Ensure timely COBRA notifications and benefit offboarding compliance. Support communication and documentation related to employee separations. Other Duties as Assigned Perform additional responsibilities as directed by management. Flexibility to support projects outside core responsibilities is expected of all employees. · Responsible for reviewing and approving documents and expenditures within authorized signing limits. Requirements Required Qualifications Bachelor’s degree in Human Resources, Business Administration, or related field; or equivalent experience. Minimum of 7 years of progressive HR experience, including recruiting, compliance, and employee relations. Strong knowledge of federal and state employment laws (EEO, FMLA, FLSA, OSHA, COBRA, ADA, etc.). Experience with HRIS/ATS systems (Paylocity preferred). Excellent organizational, analytical, and communication skills. Demonstrated ability to handle confidential information with discretion. Strong attention to detail and commitment to process accuracy. Preferred Qualifications Professional certification (SHRM-CP, SHRM-SCP, or PHR). Experience in engineering, construction, or technical services environments. Knowledge of Affirmative Action Plans and multi-state compliance administration. Work Environment & Physical Requirements Office-based role with periodic travel to branch locations. Ability to work extended hours during peak onboarding or audit cycles. Requires regular use of computer and standard office equipment. Occasional lifting of up to 25 lbs for file or equipment management.

Responsibilities

The Human Resources Manager is responsible for developing and maintaining HR programs and compliance systems across all offices, overseeing recruitment, onboarding, benefits administration, and employee relations. This role partners with leadership to ensure alignment with company objectives and legal requirements.