KTC Tribal Council
Human Resources
Manager - 0.80 FTE (4 days per week)
The Kee Tas Kee Now Tribal Council is comprised of the five member Nations and is responsible for providing guidance and support to the individual member First Nations in developing and achieving success in the management and administration of their own programs with the intent of developing self-reliance.
The Kee Tas Kee Now Tribal Council is comprised of the member Nations of; Loon River First Nation – #476, Lubicon Lake Band – #453, Peerless Trout First Nation – #478, Whitefish Lake First Nation – #459 and Woodland Cree First Nation – #474. It was formed in 1995 to facilitate joint action by the member Nations on matters of mutual concern.
Come join our dynamic team at Kee Tas Kee Now Tribal Council and make a lasting impact on the lives of our Nations members!

JOB DESCRIPTION:

The HR Manager will play a pivotal role in managing and supporting key HR functions across the organization. The Manager will be responsible for overseeing recruitment, employee relations, benefits administration, compliance, performance management, and training. This role will help foster a positive work environment while ensuring compliance with labor laws and company policies.

SKILLS AND ABILITIES:

• Excellent and effective decision-making skills, oral and written skills, assessment skills, interpersonal skills, organizational skills, teaching skills and supervisory skills are required.
• Ability to work independently and as a part of a team.
• Willing, capable and flexible in working to meet the needs of KTC.
• Strong understanding of the Employment Standards Code, Human Rights Act, Occupational Health and Safety (OHS)regulations, and Workers’ Compensation laws in Alberta.
• Solid knowledge of HR best practices with the ability to communicate and apply these practices.
• Proficient in Microsoft 360 applications (word, excel, powerpoint, forms etc)
• Knowledge and experience with HR Systems (HRBamboo, Humi, ADP)

QUALIFICATIONS:

• Diploma or Bachelor’s degree in human resources, Business Administration, or a related field. With a minimum 2 years of experience in Human Resources or a related administrative role. A combination of education and experience may be considered.
• CPHR designation or candidacy would be an asset.
• Strong knowledge of Alberta Employment Standards and HR best practices.
• Excellent communication, interpersonal, and conflict resolution skills.
• Proficiency in HR software (e.g., HRIS systems, Microsoft Office Suite).
• Ability to maintain confidentiality and handle sensitive information with integrity.
• Strong organizational and time-management skills.

Recruitment and Staffing:

• Coordinate and manage the end-to-end recruitment process, including posting job openings, reviewing resumes, conducting interviews, and extending job offers.
• Develop clear, accurate, and compelling job descriptions that outline roles, responsibilities, required qualifications, and the skills needed for the position.
• Partner with department managers to understand staffing needs and job requirements.
• Assist in strategic workforce planning by identifying staffing needs, gaps in talent, and upcoming recruitment initiatives.
• Post job openings on internal job boards, external job sites (e.g., LinkedIn, Indeed, Glassdoor),
• Prepare and send formal job offer letters to selected candidates, outlining employment terms, compensation, benefits, and start date.
• Ensure smooth onboarding for new employees, including orientation and necessary paperwork

Recruitment and Staffing:

• Coordinate and manage the end-to-end recruitment process, including posting job openings, reviewing resumes, conducting interviews, and extending job offers.
• Develop clear, accurate, and compelling job descriptions that outline roles, responsibilities, required qualifications, and the skills needed for the position.
• Partner with department managers to understand staffing needs and job requirements.
• Assist in strategic workforce planning by identifying staffing needs, gaps in talent, and upcoming recruitment initiatives.
• Post job openings on internal job boards, external job sites (e.g., LinkedIn, Indeed, Glassdoor),
• Prepare and send formal job offer letters to selected candidates, outlining employment terms, compensation, benefits, and start date.
• Ensure smooth onboarding for new employees, including orientation and necessary paperwork.

Employee Relations:

• Serve as a point of contact for employees on HR-related inquiries, concerns, or conflicts.
• Advise employees and management on employee relations issues, ensuring fair and consistent treatment.
• Investigate complaints and work with management to resolve workplace issues in a timely and effective manner.

Compliance and Legal:

• Stay up-to-date with labor laws and regulations (federal, state, and local) and ensure the organization remains compliant.
• Assist in maintaining and updating company policies and procedures to meet legal requirements.
• Help prepare for audits and ensure accurate record-keeping of employee files and other HR-related documentation.

Benefits and Compensation:

• Administer employee benefits programs, including health insurance, retirement plans, and other employee perks.
• Assist employees with benefits enrollment, questions, and claims.
• Work with management to analyze compensation packages and ensure they are competitive and equitable.
• Managing compensation plan(s), resolving any discrepancies, and ensuring adherence to provincial and federal compensation laws.

Performance Management:

• Support the performance review process, including assisting managers with setting performance goals, conducting evaluations, and providing feedback.
• Guide managers on how to conduct effective performance reviews, including how to provide constructive feedback, set developmental goals, and manage challenging conversations.
• Track and report on employee performance metrics and trends.
• Ensure that all necessary documentation (self-assessments, manager reviews, 360-degree feedback, etc.) is collected and accessible for performance evaluations.
• Assist in addressing performance issues and work with managers to implement improvement plans.

Training and Development:

• Coordinate and support employee training and development programs to enhance skills and promote career growth.
• Identify training needs and work with management to develop and deliver appropriate learning opportunities.
• Coordinate logistics for training events (e.g., booking venues, scheduling trainers, arranging for materials).
• Assist in the creation and customization of training programs or materials tailored to the company’s needs. This may include on-the-job training, workshops, e-learning modules, or external training programs.
• Research and recommend third-party training vendors or facilitators. Coordinate with external providers for delivery of training sessions.
• Promote a culture of continuous learning and development within the organization.
• Monitor employee participation in training programs, ensuring that all employees attend mandatory sessions and track their completion.
• Keep detailed records of all training activities, including employee attendance, course materials, evaluations, and feedback.

HR Administration:

• Ensure all employee records are accurate and up to date, including personal information, job titles, departments, compensation details, and contact information.
• Onboarding new hires, ensuring all forms (tax, benefits enrollment, etc.) are completed and submitted and uploaded to the HR System.
• Manage the offboarding process within HR system, including updating employment status, exit interviews, and generating separation documentation.
• Prepare reports on HR metrics (e.g., turnover, retention, headcount) and provide insights to management.