JOB SUMMARY

Under the supervision of the Human Resources Director, the Payroll & Compliance Specialist will be responsible for front-line administrator and internal entering, maintaining, auditing, and processing sensitive data. The Payroll & Compliance Specialist will also be responsible for processing and auditing payroll. This position will also aid in other various duties as assigned by the Director to further advance the ministry. This position is available in October.

KNOWLEDGE, SKILLS, & ABILITIES

• Exhibit good judgment, honesty, integrity, responsibility, and punctuality through the utilization of professional work standards.
• Ability to work in a fast-paced environment while meeting critical deadlines.
• Knowledge of modern office methods and procedures, filing, telephone techniques, and office equipment; as well as English usage, spelling, grammar, and punctuation.
• Ability to get along well with others and handle confidential matters.
• Ability to manage time and multiple priorities to meet deadlines.
• Ability to communicate effectively and professionally, orally, and, in writing.
• Must be punctual, pleasant, and tactful with professional appearance and conduct.
• Exhibit professionalism and always maintain confidentiality.
• Capacity to interact positively and provide service to others at all levels within James River Church.
• Ability to establish and maintain effective working relationships with supervising personnel, coworkers, civic organizations, business professionals, and the public.
• Must have strong analytical skills and critical thinking skills.
• Exhibit a spirit of unity.

Requirements:

• Highschool diploma, Associates degree preferred.
• Two (2) years of administrative experience.
• One (1) year of payroll and/or accounting experience.
• PC skills including Microsoft Office Suite (Excel, Outlook, Publisher, Word, Planner, and Teams).
• Any equivalent combination of training and experience.
• Called to support ministry.
• This position requires that the candidates be actively attending and have completed grow track with approval as a dream team member

ESSENTIAL RESPONSIBILITIES & DUTIES

General:

• Answer and screen incoming calls and emails.
• General clerical duties including photocopying, fax, and mailing.
• Assist in managing the Human Resources inbox.
• Maintain digital and hard copy file system.
• Schedule and coordinate meetings, agendas, and appointments.
• Create and/or revise systems and documents as necessary.
• Assist in projects as assigned.

Payroll:

• Approve and adjust employee time adjustments and time off requests as needed.
• Maintain payroll manual adjustment sheet daily in preparation for payroll.
• Enter manual adjustments in payroll.
• Audit timecard reports for accuracy and make necessary adjustments prior to processing payroll.
• Balance pre-payroll process.
• Monthly Audits
• HSA/HRA reconciliation
• ACA Dashboard and 1095
• Assist in special off cycle payroll runs.
• Assist in the distribution of payroll checks.
• Other payroll duties assigned.
• End of Year
• Participate in W2 and 1095 audit
• HSA/HRA reconciliation audit
• Download payroll quarterly and yearly reports
• Assist in processing immediate termination checks for employees and MOU
• Training timecard managers on Time and Labor in Paylocity.
• Work alongside Accounting in payroll reconciliation.
• IDV Verification for Paylocity HSA Accounts.
• Manage WEX Employer Portal.

Human Resources:

• Update and maintain the Open Positions Detail Report for 100% accurate yearly reporting.
• Open Enrollment
• Participate in Open Enrollment reconciliation.
• Assist with recruiting, onboarding, and benefits as assigned.
• Prepare termination paperwork, and update payroll manual adjustments sheet as needed.
• Complete exit interviews as necessary.

Department Duties:

• Copy Editor for department.
• ACA Compliance:
• Evidence of Offer uploads in January and July
• Aid in ACA Dashboard management and updates to be compliant with 95% offer status.
• End of Year:
• Participate in W2 and 1095 Audits
• Assists in managing current and previous employees in HRIS, hard copy, and in electronic employee files.
• Start of Year:
• Hours Verification reports to aid in ACA compliance and budget preparation.
• Monitor and approve employees pending employee changes in HRIS.
• Performs monthly audit to reconcile electronic employee files and HRIS file.
• Create and compile reports as needed weekly, monthly, quarterly, and yearly:
• Payroll Groups
• Default Hours
• Employee Status
• Provide as back-up for New Employee Orientation and Human Resources Orientation coordination and facilitation as needed.
• Performs other duties assigned by Human Resources Director.

HRIS - Personnel Administration:

• Management of HRIS software systems.
• Serves as the primary recipient and processor of organization-wide Personnel Status forms.
• New Hires/Rehires
• Internal Transfers
• Status Changes/Title Changes
• Wage Adjustments
• Terminations
• Position Approvals
• Ensures the timely implementation of database changes from Personnel Status change forms to ensure accurate payrolls.
• Add any necessary payroll adjustments related to Personnel Status change forms to manual payroll adjustment sheet.
• Works closely with Weekday Preschool to help process Personnel Status forms, Contracts, Reviews, and manage changes.
• Processes employee terminations in HR systems, coordinate with Human Resources Administrative Assist termination details, and update payroll manual adjustments sheet as needed.
• Update with FellowshipOne Go employment status.

Budget:

• Assist with budget monthly review, reconciliation, and FY budget presentation.
• Provide as back up for entering invoices, processing monthly bankcard statements, mileage reimbursements, and balance credit card statements.
• Provide as backup in processing detailed MetLife self-bill.

Requirements:

• Highschool diploma, Associates degree preferred.
• Two (2) years of administrative experience.
• One (1) year of payroll and/or accounting experience.
• PC skills including Microsoft Office Suite (Excel, Outlook, Publisher, Word, Planner, and Teams).
• Any equivalent combination of training and experience.
• Called to support ministry.
• This position requires that the candidates be actively attending and have completed grow track with approval as a dream team member.

Be enthusiastic about your role, about the church, & about what God is doing in your life and in the church.

• “Zeal for your house has consumed me…” Ps 69:9 (ESV)
• “I was overjoyed when they said, ‘Let’s go up to the house of the Lord.’” Ps 122:1 (TPT