Human Resources Representative I - Office of Human Resources at City of Philadelphia

Philadelphia, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

21 Jan, 26

Salary

44138.0

Posted On

23 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Organization, Time Management, Communication, Office Practices, Recordkeeping, Data Entry, English Usage, Basic Arithmetic, Inter-agency Personnel Regulations, Clerical Duties, Filing, Scanning, Correspondence Preparation, Mail Handling, Effective Working Relationships

Industry

Government Administration

Description

Company Description A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact. As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here. What we offer Impact - The work you do here matters to millions. Growth - Philadelphia is growing, why not grow with it? Diversity & Inclusion - Find a career in a place where everyone belongs. Benefits - We care about your well-being. Agency Description The First Judicial District of Pennsylvania (“FJD”) is the Philadelphia County Court System and is composed of two courts: the Court of Common Pleas and the Municipal Court. The mission of the FJD is to adjudicate cases and provide services to the community within our jurisdiction while ensuring fair, timely, and accessible justice to the people of Philadelphia. The FJD is part of the Unified Judicial System reporting in to the Pennsylvania Supreme Court of Pennsylvania. Work-Life Working hours are 40 hours per week. This is a full-time, in person position with the First Judicial District of Pennsylvania. In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume Job Description Position Summary This is administrative work within the First Judicial District’s Office of Human Resources. Principal emphasis of the work is serving as the first point of contact for the office, greeting visitors and callers, answering phones, managing schedules, and handling mail and administrative tasks to ensure a welcoming atmosphere. In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume. Essential Functions The following duties are normal for this position. These are not to be construed as exclusive or all- inclusive. Other duties may be required and assigned. Greet and welcome guests, determine the reason for their visit, and escort them to the designated HR contact. Receive and screen telephone calls, and provide general information to candidates, employees, and other callers. Prepare and manage employee files in compliance with FJD record retention policies and State and Federal requirements. Perform administrative and recordkeeping tasks to include filing, scanning, preparation of correspondence and mailings, and other clerical duties to support the office. Data entry into District HRIS system and City of Philadelphia OnePhilly platform as required. Performs other duties as assigned. MARGINAL FUNCTIONS Performs related work as required. ENVIRONMENTAL CONDITIONS Standard clerical office conditions. In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume. Competencies, Knowledge, Skills and Abilities Knowledge of court service and related inter-agency personnel regulations, rules, policies, procedures, and practices in accordance with work assignment. Considerable knowledge of office practices and procedures required in maintenance of First Judicial District central personnel records, files, and related documentation. Knowledge of English usage and grammar. Ability to make varied basic arithmetic computations with speed and accuracy. Ability to type from clear copy at a speed and accuracy level as required by assigned function. Ability to establish and maintain effective working relationships with departmental managers, inter-agency personnel and fellow employees in accomplishing assigned functions. The First Judicial District is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the First Judicial District will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer. In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume. Qualifications High school diploma or equivalent is required. Bachelor’s degree in Business Administration, or Human Resources, is preferred. Two years’ experience as a receptionist, or client service representative is required. Customer Service experience is required. Strong organization, time management and communication skills is required. This is a full-time onsite (not remote) position. Additional Information In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume. Salary Range: $40,503 - $44,138 Discover the Perks of Being a City of Philadelphia Employee: Transportation: City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more. Parental Benefits: The City offers its employees 8 weeks of paid parental leave. We offer Comprehensive health coverage for employees and their eligible dependents. Our wellness program offers eligibility into the discounted medical plan Employees receive paid vacation, sick leave, and holidays Generous retirement savings options are available Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness. Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too! Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth! Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated. The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to [email protected]. For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx

Responsibilities

The Human Resources Representative I serves as the first point of contact for the Office of Human Resources, greeting visitors and managing schedules. The role involves administrative tasks such as handling mail, answering phones, and maintaining employee files.