HUMAN RESOURCES SPECIALIST (FULL TIME) at Fountaindale Public Library

Bolingbrook, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Mar, 26

Salary

31.82

Posted On

16 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Attention To Detail, Independent Judgment, Task Management, Adaptability, Communication, Confidentiality, Relationship Building, Empathy, Calmness Under Pressure

Industry

Libraries

Description

Description Position Status: Full-Time, non-exempt. 37.5 hours per week. Schedule: Monday - Friday: 8:30am - 4:30pm OR 9:00am - 5:00pm Hourly Wage Range: $20.59 - $31.82, with a starting hourly wage of $20.59/hour Benefits: Paid Time Off (Vacation, Sick, Personal, and Holiday) Health Insurance (medical, dental and vision) Company-Paid Life Insurance Pension: Illinois Municipal Retirement Fund (IMRF) Flexible Spending (medical and dependent care) 457(b) Retirement Plan Staff Library Card Employee Assistance Program Professional Development Closing date: Until position is filled DUTIES Processes bi-weekly payroll through third-party service, including deductions and salary adjustments. Performs bi-weekly audits of paid time off accruals. Tracks and records leave under FMLA and FPLD Unpaid Leave; conducts monthly audits. Maintains the employee restrictions tracking list. Performs monthly audits. Assists with annual benefit renewals, life event processing, and updates payroll deductions as necessary. Prepares and submits HR-related invoices for approval Maintains personnel and benefit files, ensuring accuracy, confidentiality, and compliance with District, State, and Federal regulations. Files government reports as scheduled. Maintains employee restrictions tracking list; performs monthly audits. Facilitates employee performance review process. Coordinates resignations, retirements, and terminations; handles necessary reporting to government agencies, pension funds, and benefit vendors. Coordinates recruiting activities, including posting openings, scheduling interviews, reserving interview rooms, and administering pre-employment testing. Organizes and conducts new hire orientations and prepares onboarding materials. Responds to employee questions regarding policies, procedures, and benefits; refers complex issues to the Human Resources Manager. Maintains staff phone list, company directory, and staff intranet. Performs clerical functions as necessary. Prepares and distributes monthly staff newsletter and Spanish translation calendar. Provides back-up of selected tasks when the Executive Assistant is unavailable. Assists with clerical tasks, special projects and performs other duties as assigned, including confidential and non-routine tasks. Requirements Education: Requires expertise typically acquired through completion of an Associate's Degree in Business Administration, Human Resource Management, or related field. Experience: Minimum of two years of experience in payroll processing. At least two years of Human Resources experience in a comparable business or library. Experience with FMLA, ADA, HRIS and benefits administration is preferred. Skills: Must demonstrate good attention to detail. Ability to exercise reasonable and independent judgment and discretion. Ability to manage and prioritize multiple tasks. Ability to adapt to change. Knowledge of productivity suites. Communication Communicates effectively in English, both orally and in writing. Speaking skills in other languages, particularly Spanish, is a plus. Ability to handle confidential personnel information. Ability to establish and maintain effective working relationships with staff and public. Ability to empathize and relate to the needs of all staff. Ability to stay calm and effective in difficult situations. SUPERVISORY RESPONSIBILITY: None. CONTACTS: Internal: Library staff and management External: Trustees, patrons, and applicants PHYSICAL REQUIREMENTS: The physical requirements described here are representative of those that must be met by an employee to successfully perform the functions of this job. Physical requirements include: good speaking, hearing and vision ability, excellent manual dexterity, ability to lift and carry up to 10 pounds frequently and up to 50 pounds occasionally. WORKING CONDITIONS: Work is performed in a typical office environment. Full-time position. May require some weekend and evening work. To view all available positions:https://www.fountaindale.org/get-involved/employment/

Responsibilities

The Human Resources Specialist processes payroll, maintains employee records, and coordinates recruiting activities. They also assist with benefits administration and respond to employee inquiries regarding policies and procedures.