Human Resources Specialist at Home Health Services of Virginia

Newport News, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

29 Jun, 26

Salary

0.0

Posted On

31 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, File Organization, Customer Service, MS Office, Excel, Spreadsheet Creation, Database Creation, Self-Direction, Working Under Pressure, Confidentiality, Prioritization, Multi-tasking, Recruitment, Scheduling, Documentation Review, Correspondence

Industry

Description

Our agency provides supportive in-home services to clients in their homes. We are currently seeking a qualified office assistant to support with office and staff management. Minimum Qualifications: Experience with organizing and managing large quantities of files and records. Enthusiastic, welcoming demeanor and professional customer service skills. 2 years office experience minimum. Proficiency with MS Office program and ability to create spreadsheets and databases with Excel. Organizational skills and ability to self-direct. Ability to work well under pressure. Ability to maintain confidentiality. Ability to react to change productively and handle other essential tasks as assigned. Ability to prioritize, multi-task, and produce high quality and accurate work. High school diploma at minimum. 6 months or 100 hours of experience caring for individuals with intellectual/developmental disabilities. Current driver's license. Current auto insurance. Duties: * Open and close the office at specified times * Answer phone lines professionally evaluate caller needs/direct to appropriate administrative staff * Greet all guests professionally and maintain sign-in log * Perform quality assurance calls/visits when directed * Review employee timesheets/progress notes for authenticity and accuracy * Assist with employee education on documentation completion (timesheets/notes) * Compose and submit written and electronic correspondence to staff members * Perform and maintain daily office organization * Sort office mail and distribute as instructed * Maintain office supply quantities and report for ordering as necessary * Locate qualified candidates * Post employment advertisements online and assist with locating job boards for posting * Contact and schedule interviews for qualified candidates * Assist with scheduling orientation and contact candidates via phone to confirm * Follow up with new hires regarding client assignments * Maintain log of employees requiring initial and annual trainings/employee file requirements (TOVA, first aid/cpr, human rights, auto insurance, etc.) – contact employees via phone to confirm attendance. * File employee chart documentation; maintain these files * Purge and discharge employee files, filing them into the correct location * Other duties as assigned. Job Type: Part-time Benefits: * 401(k) * Dental insurance * Flexible schedule * Health insurance * Vision insurance Education: * High school or equivalent (Required) Experience: * Administrative: 2 years (Required) * ID/DD: 1 year (Required) * staffing: 1 year (Required) * Human resources: 1 year (Required)

Responsibilities

Key duties involve managing daily office operations, including opening/closing, handling correspondence, maintaining supplies, and ensuring proper documentation and organization of office and employee files. The role also supports recruitment by locating candidates, posting advertisements, and scheduling interviews and orientations.