Human Resources Specialist (On-site) at Management Resources Group LLC (MRG)

Schertz, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

22 Apr, 26

Salary

0.0

Posted On

22 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Human Resources, Onboarding, Process Improvement, Automation, Compliance, Paylocity, Documentation, Team Member Engagement, Project Management, Communication, Organizational Skills, Attention to Detail, Confidentiality, Training, Employment Laws, Record Keeping

Industry

Hospitals and Health Care

Description

Description Our Mission: We are driven by a shared mission to improve the quality of life for all people we serve. This mission guides every aspect of our work and is embedded in the fabric of our daily operations, leadership, and service delivery. Job Summary: The HR Specialist is a hands-on HR professional who manages the full lifecycle of team members across multiple company entities. This role is the engine for automation and process improvement, reducing manual administrative work while ensuring compliance with employment laws, HR policies, payroll processes, and documentation standards. This role will support talent acquisition, internal status changes, onboarding, offboarding, and team member engagement, making a real impact on the organization. This onsite role reports to the HR Director (with a dotted line to the CPO) and is critical to delivering seamless, scalable, and high-touch HR experience for internal and external stakeholders. Essential Job Functions: 1. Onboarding • Lead onboarding for all team members (full-time, transfers, conversions, temporary, interns, contract, and leadership). • Maintain onboarding tracking spreadsheets and checklists to ensure compliance with retention and SOP requirements. • Serve as the main point of contact for onboarding across all company entities. • Automate onboarding processes wherever possible to reduce manual tasks. • Coordinate workspace setup for in-office and equipment delivery for remote team members. • Audit onboarding packets for compliance and completeness. • Maintain and update the new hire onboarding deck quarterly. • Host new hire orientation sessions; review required documentation, LMS assignments, HIPAA training, handbook acknowledgment, and license verification. • Ensure accurate Paylocity and temporary staffing setup for all team members, including PTO policies, schedules, and personal information. • Ensure compliance with records retention schedule 2. Automation & Process Improvement • Identify and implement opportunities to automate manual HR workflows. • Streamline onboarding, offboarding, internal changes, and documentation processes. • Partner with HR Director to improve HR efficiency across multiple company entities. 3. Internal Changes / Conversions • Manage promotions, internal transfers, and rehires. • Update Paylocity and H8235 systems accurately. • Conduct brief orientation for documentation, benefits, and policies. • Audit personnel folders and system records after status changes. 4. Offboarding • Coordinate terminations with HR Director, leadership, and IT. • Collect company property and manage the return of equipment. • Maintain offboarding tracking and records compliance. • Participate in exit interviews with the HR Director. Review automation of the exit survey to connect to HR Metrics. 5. Paylocity Administration • Serve as primary Paylocity administrator. • Reset passwords, manage onboarding, internal changes, PTO policies, and time & attendance setup. • Audit all team member records and generate reports for leadership. • Provide Paylocity training to leaders and team members. 6. Team Member Engagement & Events • Plan and host engagement events, recognition, and community involvement activities. • Track anniversaries and birthdays and coordinate recognition deliveries. • Communicate company-wide announcements. • Collaborate with Director, HR, and engagement vendor Thnks to ensure compliance with budget and goals. 7. Documentation & Compliance • Maintain standardized, organized personnel folders, scan hard-copy documents, and ensure records are complete. • Review day-to-day administration of unemployment claims and maintain current access and documentation for all state systems in partnership with the HR Director. • Audit documentation for signatures, dates, and accuracy. • Track licenses and recommend automation for renewals. • Conduct quarterly audits of Paylocity records for compliance, including Form I-9, and EEO category review. 8. Additional Support • Assist the executive assistant and facilities as needed. • Support other departments with documentation, audits, and reports. • Manage HR department office supplies and complete special projects as requested. Requirements Knowledge and Abilities Requirements: • Familiarity with federal, state, and local employment laws and regulations. • Strong knowledge of HR processes, onboarding, internal changes, and offboarding. • Advanced expertise in Paylocity and HR workflow automation. • Ability to audit and maintain accurate team member records. • Strong process improvement and project management skills. • Excellent organizational, time management, and communication abilities. • Ability to train leaders and team members on HR systems and processes. • High attention to detail and compliance-focused mindset. • Ability to handle sensitive information with confidentiality and professionalism. • Compliance with records retention schedules. • Proficiency in applying mathematical concepts and techniques to solve problems and make informed decisions. Education and Experience: • Bachelor’s degree in human resources, business administration, or related field preferred. • 3+ years of HR experience, ideally in multi-entity organizations. • Experience with HRIS systems, onboarding, offboarding, and HR documentation. • Advanced computer literacy on Microsoft Office products and database programs License and Certification: • PHR, SHRM-CP, or equivalent certification preferred but not required. Position Demands: This position requires sitting, bending, and stooping for up to 8 hours per day in an office setting. Ability to lift and move objects weighing up to 10 lbs. Ability to learn technical material. The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc. Must be able to operate a computer and other office productivity machinery such as a calculator, copy machine, printer, etc. The person in this position frequently communicates with guests, team members, and vendors and must be able to exchange accurate information. Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of our personnel. All team members may be required to perform duties outside of their normal responsibilities from time to time, as needed. We are committed to creating an inclusive environment for all Team Members and applicants. We value the unique skills and experiences that veterans bring to our team and encourage veterans to apply. Equal Employment Opportunity (Our EEO Statement): The Company is a veteran-owned Company and provides Equal Employment Opportunities (EEO) to all Team Members and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender (including gender identity), pregnancy, childbirth, or a medical condition related to pregnancy or childbirth, national origin, age, disability, genetic information, status as a covered veteran in accordance with applicable federal, state, and local laws, or any other characteristic or class protected by law and is committed to providing equal employment opportunities. The Company complies with applicable state and local laws governing non-discrimination in employment. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, promotion, discharge, pay, fringe benefits, membership, job training, classification, and other aspects of employment. Team Members who believe they are the victims of discrimination should immediately report the concern to their Supervisor and the Human Resources Department. Discrimination and harassment will not be tolerated.

Responsibilities

The HR Specialist manages the full lifecycle of team members, including onboarding, offboarding, and internal changes, while focusing on automation and process improvement. This role is essential for ensuring compliance with HR policies and enhancing team member engagement.