HUMAN RESOURCES SPECIALIST (PART TIME) at Fountaindale Public Library

Bolingbrook, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

28 May, 26

Salary

35.08

Posted On

27 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Payroll Processing, Time Off Accruals Auditing, FMLA Tracking, Benefit Renewals, Personnel File Maintenance, Compliance, Performance Review Facilitation, Recruiting Coordination, New Hire Orientation, Employee Question Response, Attention To Detail, Independent Judgment, Task Prioritization, Adaptability, Communication

Industry

Libraries

Description

Description Part-time position: Non-exempt position, 25 hours per week. Hourly Wage Range: $22.70 - $35.08, with a starting hourly wage of $22.70/hour Benefits: Paid Time Off (Vacation, Sick, Personal, and Holiday) Pension: Illinois Municipal Retirement Fund (IMRF) 457(b) Retirement Plan Staff Library Card Employee Assistance Program Professional Development Duties Processes bi-weekly payroll through third-party service, including deductions and salary adjustments. Performs bi-weekly audits of paid time off accruals. Tracks and records leave under FMLA and FPLD Unpaid Leave; conducts monthly audits. Maintains the employee restrictions tracking list. Performs monthly audits. Assists with annual benefit renewals, life event processing, and updates payroll deductions as necessary. Prepares and submits HR-related invoices for approval Creates and maintains personnel and benefit files, ensuring accuracy, confidentiality, and compliance with District, State, and Federal regulations. Files government reports as scheduled. Facilitates employee performance review process. Coordinates resignations, retirements, and terminations; handles necessary reporting to government agencies, pension funds, and benefit vendors. Coordinates recruiting activities, including posting openings, scheduling interviews, reserving interview rooms, and administering pre-employment testing. Organizes and conducts new hire orientations and prepares onboarding materials. Responds to employee questions regarding policies, procedures, and benefits; refers complex issues to the Human Resources Manager. Maintains staff phone list, company directory, staff intranet, and monthly staff newsletter Provides back-up of selected tasks when the Executive Assistant is unavailable. Assists with clerical tasks, special projects and performs other duties as assigned, including confidential and non-routine tasks. Requirements Education: Requires expertise typically acquired through completion of an Associate's Degree in Business Administration, Human Resource Management, or related field. Experience: Minimum of two years of experience in payroll processing. At least two years of Human Resources experience in a comparable business or library. Experience with FMLA, ADA, HRIS and benefits administration is preferred. Skills: Must demonstrate good attention to detail. Ability to exercise reasonable and independent judgment and discretion. Ability to manage and prioritize multiple tasks. Ability to adapt to change. Knowledge of productivity suites. Communication: Communicates effectively in English, both orally and in writing. Speaking skills in other languages, particularly Spanish, is a plus. Ability to handle confidential personnel information. Ability to establish and maintain effective working relationships with staff and public. Ability to empathize and relate to the needs of all staff. Ability to stay calm and effective in difficult situations. Supervisory Responsibility: None Contacts: Internal: Library staff and management External: Trustees, patrons, and applicants Physical Requirements: The physical requirements described here are representative of those that must be met by an employee to successfully perform the functions of this job. Physical requirements include: good speaking, hearing and vision ability, excellent manual dexterity, ability to lift and carry up to 10 pounds frequently and up to 50 pounds occasionally. Working Conditions: Work is performed in a typical office environment. Part-time position. May require some weekend and evening work. To view all available positions:https://www.fountaindale.org/get-involved/employment/

Responsibilities

This role involves processing bi-weekly payroll, auditing time off accruals, tracking leave under FMLA, and maintaining accurate personnel and benefit files in compliance with regulations. Additionally, the specialist coordinates recruiting activities, facilitates performance reviews, and manages employee separations.