Human Resources Specialist at Rhoads Industries, Inc.

Philadelphia, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

20 Jul, 26

Salary

0.0

Posted On

21 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

HRIS, Paycor, Onboarding, Data entry, Employee records management, Administrative support, Compliance, Timekeeping, Attendance tracking, Reporting, Bilingual, Microsoft Excel, Microsoft Word, Benefits administration, Labor laws, Communication

Industry

Manufacturing

Description

Founded and family‐owned since 1896, Rhoads Industries is a total solution provider of industrial fabrication, mechanical/maintenance and maritime services. In addition to our field service and project skilled labor, Rhoads has expansive shipyard facilities and over 300,000 square feet of heavy manufacturing space located in The Navy Yard in Philadelphia. Rhoads’ capabilities enable our customers to achieve superior results by deploying our diverse, highly skilled workforce and fabrication capabilities across commercial, government and maritime projects, all backed by state‐of‐the‐art resources and a 100+ year legacy of leadership. As a member of the Rhoads team, you’ll join a quickly growing team of energetic, skilled tradespeople and professionals who are committed to delivering exceptional products and services to our customers across every market we serve. We are building on our success across more than a century by continuing to grow an innovative company dedicated to building exciting careers. Come join our journey, and experience what it means to be Done Right with Rhoads. We are currently looking for a Human Resources (HR) Specialist to join our dynamic, fast-paced, and growing team. The HR Specialist is responsible for supporting day-to-day HR processes for our growing workforce. This role is heavily focused on onboarding, HR data entry, employee record maintenance, and supporting HR operations for our shop floor and production employees. The ideal candidate will have prior experience in onboarding, HRIS systems, employee documentation, and high-volume administrative support in a manufacturing, industrial, union, or shop floor environment. This person should be highly organized, comfortable managing sensitive information, and able to work effectively in a fast-paced environment with a high volume of employee transactions. What You Will Be Doing HR Operations & Data Entry * Maintain accurate employee records in Paycor and other internal HR systems. * Process employee changes including status updates, promotions, transfers, terminations, pay changes, and department changes. * Audit employee files, onboarding records, and HR data to ensure accuracy and compliance. * Support timekeeping, attendance tracking, and other employee recordkeeping activities for hourly and shop floor employees. * Assist with reporting related to headcount, turnover, hiring activity, attendance, overtime, and other HR metrics. * Run standard HR reports and provide administrative support to the HR Operations and HR Business Partner teams. * Maintain personnel files, document retention practices, and HR compliance records. * Support union employee documentation and records management as needed. * Assist with unemployment claims, employment verifications, audits, and miscellaneous HR administrative tasks. Onboarding & New Hire Support * Coordinate onboarding activities for new hires, including shop floor, union, and hourly employees. * Prepare and process offer letters, new hire paperwork, onboarding packets, and pre-employment documentation. * Facilitate and track completion of onboarding requirements including I-9s, E-Verify, background checks, drug screens, physicals, and badging. * Enter and maintain new hire information in Paycor accurately and in a timely manner. * Ensure all onboarding documentation is complete, compliant, and filed appropriately. * Serve as a point of contact for new hires regarding onboarding status, paperwork, benefits eligibility, and first-day instructions. * Coordinate with payroll, safety, operations, IT, and hiring managers to ensure smooth onboarding and orientation processes. * Support scheduling and logistics for orientation sessions, new hire start dates, and onboarding activities. Employee Support & Cross-Functional Coordination * Respond to employee questions related to onboarding, policies, payroll, benefits, and HR processes. * Partner closely with supervisors, managers, payroll, safety, and operations teams to ensure employee information is accurate and up to date. * Support employee communications and distribution of HR-related notices and documentation. * Provide administrative support for employee meetings, investigations, disciplinary documentation, and other HR activities as needed. * Assist with special HR projects, process improvements, and other departmental initiatives. Your Background * Associate’s degree in Human Resources, Business Administration, or a related field preferred; equivalent experience will also be considered. * 2–5 years of experience in HR, onboarding, HR operations, payroll support, or administrative support. * Prior experience in manufacturing, industrial, construction, shipbuilding, or a high-volume hourly workforce environment preferred. * Experience using Paycor strongly preferred. * Strong data entry skills with a high level of accuracy and attention to detail. * Bilingual in English and Spanish, with the ability to effectively communicate with a diverse workforce in both verbal and written formats. * Prior data analysis and reporting experience highly preferred. * Experience handling confidential employee information and documentation. * Strong organizational, time management, and follow-up skills. * Ability to manage multiple priorities and work effectively in a fast-paced environment. * Strong written and verbal communication skills. * Proficiency in Microsoft Excel, Microsoft Word, and other standard office applications. * Experience with benefits administration a plus * Familiarity with compliance with labor laws and regulations a plus The Work Environment at Rhoads * The performance of this position involves exposure to construction or industrial areas where the use of personal protective equipment such as safety glasses, hard hats and hearing protection is required. * Must be able to work in a variety of physical positions, including sitting, standing, walking, and driving in an automobile. * May require walking and standing on irregular, uneven surfaces in an industrial setting. What Rhoads Can Offer You At Rhoads Industries, our team is the foundation of our success. Along with a competitive salary, we offer a variety of additional benefits designed to support your well-being and promote a healthy work-life balance for you and your family. Benefits include: * Competitive health insurance packages * 401k matching * PTO Our Location We are based out of The Navy Yard in Philadelphia, a reimagined industrial locale with more than 150 companies, 15,000+ people, 20 acres of parks, dining options, public art, and events throughout the year. Recognized as a leading model for repurposing military and industrial assets for a diversified modern economy, The Navy Yard has been dubbed “the coolest shipyard in America.” For more information about Rhoads Industries and our opportunities please visit RhoadsInc.com [https://www.rhoadsinc.com/] and follow us on LinkedIn [https://www.linkedin.com/company/rhoads-industries/]. Rhoads Industries, Inc. is an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, and disability.

Responsibilities

The HR Specialist is responsible for managing day-to-day HR processes, including onboarding, data entry, and employee record maintenance. They will provide administrative support to the HR team and serve as a point of contact for shop floor and production employees.