JOB SUMMARY:

Under direction of the Director of Human Resources the HR Specialist is responsible for processing employment actions for all licensed, nonaffiliated, directors; maintenance of HRIS system; monitoring and assisting staff with benefit and general HR issues; maintain and process information for assigned employee insurance plans; communicate leave of absence policies and procedures for assigned groups. Responsible for managing recruiting events, establishing partnerships, and creating a pipeline of positions throughout the district.

KNOWLEDGE:

• Federal and state legal regulations and reporting requirements governing public employment.
• Employee benefit plans and the procedures required for proper administration of these plans.

SKILLS:

• Use of personal and mainframe computers and related spreadsheet, word processing, and data base software at an advanced level.
• Responds effectively to sensitive inquiries
• Strong initiative and exercise sound judgment, and interpersonal skills
• Strong planning and organizing skills, with attention to detail and accuracy

ABILITIES:

• To read, analyze, and interpret insurance policies, union contracts, general business periodicals, professional journals, technical procedures, and government regulations.
• To write reports, business correspondence, and procedure manuals.
• To effectively present information and respond to questions from groups of administrators, teachers, colleagues, and the general public.
• To establish and maintain effective working relationships with staff and the community.
• To communicate clearly and concisely both in oral and written form.
• To perform duties with awareness of all district requirements and Board of Education policies.
• To manage multiple responsibilities

EDUCATION:

Associates Degree with 3 Years experience
Bachelor Degree in Human Resources or related field.

EXPERIENCE PREFERRED:

Public school human resources experience

DUTIES AND RESPONSIBILITIES:

Duty/ Responsibility Number: 1
Statement of Duty/ Responsibility: Recruiting
Percent of Time: 25

Tasks involved in fulfilling above duty/ responsibility:

• Identifies and implements efficient and effective recruiting methods and strategies based on the needs of the organization.
• Assists with job posting and advertisement processes.
• Assists with the interview process, attending and conducting interviews with managers, directors, and other stakeholders.
• Attends and participates in college job fairs and recruiting sessions.
• Attracting suitable candidates through databases, online employment forums, social media, etc.
• Performs other tasks as directed.

Duty/ Responsibility Number: 2
Statement of Duty/ Responsibility: Personnel Administration
Percent of Time: 25

TASKS INVOLVED IN FULFILLING ABOVE DUTY/ RESPONSIBILITY:

• Coordinates the employee recruitment, selection and orientation process for assigned employee groups
• Organizes and conducts group and/or individual orientation meetings for assigned employee groups
• Monitors the collection, computer entry and file maintenance of all required employee documentation.
• Serves as district HIPPA Coordinator to ensure compliance.
• Completes the preparation of employee assignment documents for assigned employee groups
• Team with the HR Specialist to prepare personnel items for consent agenda for all board meetings
• Completes yearly staffing process including staffing letters, notifications, and board documents
• Responsible for processing Leave of Absences for Certified, Non-Affiliated, and Directors
• Coordinates the maintenance and publication of seniority lists for all bargaining units.
• Provides support to the Director of HR/Superintendent and other district leadership with contract negotiations
• Maintains contracts, and ensures all information is updated and published on district website
• Performs other tasks as directed.
  Duty/ Responsibility Number: 3
  Statement of Duty/ Responsibility: Employee Benefits Administration
  Percent of Time: 25

TASKS INVOLVED IN FULFILLING ABOVE DUTY/ RESPONSIBILITY:

• Assists with the implementation and administration of assigned employee groups benefits programs for the school district.
• Assures compliance with state and federal benefit regulations such as COBRA, FMLA and Long-Term Disability.
• Maintains the administration of the district tax sheltered annuity, and flexible benefit programs.
• Communicates all required benefits information to employees, payroll and other involved departments.
• Assures that documents related to employee retirement plans are properly processed.
• Coordinates the administration of benefits for retirees and conducts individual meetings for retiring employees.
• Acts a liaison between the school district and vendors of benefit programs.
• Participates in the district’s insurance advisory committee
• Assists with Open Enrollment for benefits on a yearly basis: communication to employees, presentations, reports, and benefit deduction set.
• Completes required ACA reporting in conjunction with the Payroll Specialist
• Performs other tasks as directed.
  Duty/ Responsibility Number: 4
  Statement of Duty/ Responsibility: Reports and Data Management

Percent of Time: 15

• Monitors teacher/administrator licensure renewal, and maintains related records and data files.
• Prepares, publishes and maintains various reports and records, including yearly staffing report.
• Complete yearly STARS report
• Performs other tasks as directed.

Duty/ Responsibility Number: 5
Statement of Duty/ Responsibility: Payroll/Finance Support

Percent of Time: 10

• Completes and communicates lane changes per contract for all certified staff
• Completes fiscal year end process for all employees along with the HR Specialist, and Payroll Specialist: Leave roll over, Benefit deductions update, step advancements per each contract.
• Serves as a backup to the Payroll Specialist: processes and completes payroll, pays taxes, and balances the districts payroll for all employees.
• Performs other tasks as directed.