Human Resources Specialist at Seattle Symphony Orchestra

Seattle, Washington, United States -

Full Time

Start Date

Immediate

Expiry Date

14 Apr, 26

Salary

39.5

Posted On

14 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Human Resources, Benefits Administration, Recruiting, Employee Onboarding, Employee Relations, Compliance, Recordkeeping, HRIS, Time Management, Confidentiality, Employee Advocacy, Coaching, Collaboration, Project Coordination, Customer Service, Safety Management

Industry

Musicians

Description

Description Job Title: Human Resources Specialist Department: People & Culture Reports to: Director of People & Culture Supervises: Does not supervise staff FLSA Status: Hourly, nonexempt Salary Range: $34.50-39.50 per hour Schedule: 35 hours per week, Monday-Friday. Hybrid work schedule eligible. Position Overview: The HR Specialist is a key contributor to the People & Culture department and an important contact and resource for Seattle Symphony and Benaroya Hall employees. Responsible for general benefits administration, recruiting, employee onboarding & offboarding, claims management, employee relations, recordkeeping, People & Culture department project coordination and support. Essential Job Responsibilities General Benefits Administration · Coordinate employee benefits processes, including: · Serving as the first point of contact for benefits-related inquiries · Orienting new employees on benefits · Processing benefit changes and maintaining benefits records and files · Ensuring compliance with new benefits-related regulations · Acting as liaison between benefit providers, brokers, and employees to resolve questions and issues · Assists People & Culture Director with management of Open Enrollment Talent Acquisition & Employee Lifecycle Management · Run full-cycle recruiting, onboarding, and offboarding processes to ensure timely and effective employee transitions. · Partner with hiring managers and IT to deliver a seamless and engaging Day One onboarding experience. · Maintain precise and up-to-date employee data within the HRIS and related internal platforms. · Coordinate end-to-end offboarding logistics, including documentation, access removal, final pay processing. Compliance, Reporting & Recordkeeping · Maintain accurate employee files, databases, records, and HR statistics. · Track and maintain data required for compliance with state and federal laws and ordinances. · Ensure compliance with all applicable local, regional, state, and federal regulations. Health, Safety & Risk Management · Attend Safety Committee meetings. · Maintain required federal and state labor law and safety postings and bulletin boards. Employee Relations & Workplace Culture · Provide exceptional customer service in a professional and collaborative manner, partnering with the Director of People & Culture to support best HR practices. · Contribute to and participate in HR initiatives that foster a positive, creative, and team-oriented culture. · Serve as the first point of contact for staff and musicians regarding HR policies and procedures. · Promote a supportive and inclusive work environment and assist in resolving employee relations matters. Office Operations & Administrative Support · Coordinate office management tools, lists, and processes, including annual clean-up day, organizational charts, and employee social events. · Create and maintain forms, systems, and procedures to improve departmental and cross-departmental efficiency. · Provide backup assistance coverage for the office assistant. · Provide support for special projects and other duties as assigned. Training, Engagement & Employee Programs · Support the planning and coordination of employee training programs, social functions, and engagement & wellness activities. Benefits! · Excellent Medical, Dental and Vision insurance plan (PPO, low deductible)· Employer paid Long-Term Disability, AD&D and Life Insurance· Employer paid ORCA pass for Metro, Sound Transit, the WA State ferries, or other public transport system· 403b retirement savings plan with employer matching after 1 year· 10 days of vacation time; 10 days of sick time· 2 personal days· 11 paid holidays per year· Your birthday off!· Employee Assistance Program Requirements Qualifications: · 2-4 years of Human Resources experience · Working knowledge of HRIS and payroll systems (Paylocity) · Good working knowledge of local, state, and federal employment laws and practices · Required knowledge of ADA, EEO, OSHA, FMLA, and FLSA regulations · Demonstrates a strong commitment to employee advocacy by actively listening, following up, and ensuring employees feel heard, supported, and valued. · Demonstrated ability to coach others in a supportive and confident manner · Understanding of importance of maintaining confidentiality in managing sensitive matters and information. · Creative, self-motivated professional with a positive attitude and a desire to collaborate with others · Ability to build and maintain strong working relationships and engender employee trust · Excellent time management skills and ability to prioritize and meet deadlines in a fast-paced environment Physical Requirements: The physical requirements described here must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. · The functions of this position are performed primarily in an office environment · Regular activities include frequent sitting, standing, walking, reaching and bending · This position may require occasional pulling, lifting and climbing stairs · Ability to speak, hear and communicate clearly while handling staff inquiries, telephone calls and customer requests · Specific vision abilities require close visual acuity for viewing a computer screen and reading, preparing, entering and/or analyzing data · This position requires repetitive motions of the wrists, hands and fingers for typing at a standard keyboard and regular pinching, picking up and holding writing utensils and other office tools · Must have the ability to lift 30 pounds as needed

Responsibilities

The HR Specialist is responsible for general benefits administration, recruiting, employee onboarding and offboarding, and employee relations. They also support compliance, recordkeeping, and project coordination within the People & Culture department.