NATURE AND SCOPE OF POSITION:

The Human Resources Specialist is responsible for assisting the Director of Human Resources in maintaining, monitoring, and reporting statistical data; communicating with and providing customer service to staff, outside agencies, and vendors to meet district needs; preparing and processing a variety of district, state, or federal documents and reports; and inputting of data into computer. Assist the director with day-to-day operations of the Human Resources department.
Job Title:
Human Resources Specialist

SKILLS AND REQUIREMENTS:

• Working knowledge of current federal and state laws and regulations that apply to human resource management.
• Understanding of local, state and federal employment requirements.
• Knowledge of basic accounting principles and budget, financial, and statistical record keeping.
• Ability to read and interpret specific rules and laws and apply them with good judgment in a variety of procedural situations.
• Knowledge of proper English grammar, spelling, and usage in both oral and written communication.
• Demonstrated effective communications skills, both oral and written.
• Ability to handle confidential matters and information in a professional manner.
• Effectively handle difficult and delicate personnel issues.
• Ability to maintain high standards of professionalism and diplomacy in dealing with the public and district staff.
• Ability to communicate effectively with staff and the public.
• Ability to establish cooperative working relationships with district staff to enhance the completion of assigned tasks.
• Skills in interpersonal relations and proactive problem-solving.
• Skills in team building.
• Ability to work in an atmosphere where interruptions occur frequently, and priorities are often modified using a great degree of flexibility while maintaining a high attention to detail.
• Ability to independently organize, set priorities, meet deadlines, attend to detail, and follow through on a variety of assigned tasks, and appropriately manage multiple time sensitive tasks.
• Ability to be self-motivated and to work unsupervised on tasks assigned.
• Skills in establishing systems that are efficient, effective and customer oriented.
• Ability to analyze, identify errors, problem-solve, and create effective action plans/response.
• Working knowledge of district-adopted software including; Microsoft Office 365 with Outlook, Qmlativ, SafeSchools (Vector Solutions), TalentEd (PowerSchool), and Frontline Absence Management.
• Knowledge of effective office operations and procedures, alpha-numeric filing systems, school district account codes, policies, and procedures, and state and federal policies and procedures.
• Ability to type/keyboard accurately at a minimum of 45 words per minute.
• Ability to operate a variety of office machines.
• Ability to understand and complete oral and written instructions.
• Ability to compose, edit, and format documents using different software programs.
• Ability and willingness to upgrade skills to maintain the highest level of efficiency and high-quality work.

SPECIAL REQUIREMENTS:

• High school diploma or equivalent.
• 3 years of progressively-responsible Human Resource experience or an equivalent combination of education and experience (in a K-12 educational system preferred).
• Proficiency using PC computer and experience with current Microsoft Office software.
• Valid Washington State driver’s license or evidence of mobility.
• Successful Washington State Patrol and Federal Bureau of Investigation Fingerprint Clearance.
• I-9 Employment Eligibility in compliance with the Immigrations Reform and Control Act.
• HIV/HBV/Safeschools Training (obtain within 30 days of hire date – district provided).

CLASSIFICATION HISTORY:

Job description developed August 202

• Function as a team player, a positive motivator of colleagues and staff, and be self-motivated.
• Assist in assuring a fair and equal opportunity for all applicants by following principles and concepts contained in the district’s Affirmative Action Plan.
• Provide information to candidates regarding position requirements, including the state minimum qualifications for paraeducators and testing options, and facilitate Fundamental Course of Study training and tracking.
• Setup, preparation, and cleanup of meetings and trainings as directed, including New Employee Orientation.
• Assist with the onboarding of new staff members and confirm adherence to compliance (i.e., ESSA compliance, OSPI Certification, Dept. of Health Licenses, National Board Certifications, etc.)
• Process employee data throughout the year for salary placement; including previous years of experience, transcripts review, and credit and clock hour reporting.
• Process annual contracts of employment as required, including teacher and administrator base salary, TRI schedule, supplementary contracts, extended days, co-curricular, coaches, and summer school, ensuring effective communication with employees and relevant departments.
• Record and update assignment information to ensure accurate staff lists.
• Prepare and maintain accurate seniority lists.
• Create and distribute annual employee letters, including confirmation of assignment and reasonable assurance for continued employment letters.
• Assist in preparing and processing various district documents to meet district, state, and/or federal regulations.
• Input various data into computer systems including annual state reports (S-275, CRDC, SEES, EEDC, etc.) using Qmlativ software, including account codes, assignments and supplemental contracts, etc.
• Prepare staffing reports (e.g., FTE counts, cost analysis/budget comparison, staff lists), compile information, and complete audits using HRIS data as requested.
• Assist with planning for future personnel needs of the district.
• Assist in drafting and maintaining staffing budgets with precise data on days, hours, pay rates, and accounting codes.
• Assist payroll department in establishing and maintain proper account coding.
• Collaborate with Business Services personnel to reconcile any discrepancies and implement updates.
• Prepare salary calculations and staffing reports for use in annual budgeting and collective bargaining processes.
• Serve as a resource for issues related to collective bargaining agreements, contractual status, salary placement, and personnel files, addressing and resolving personnel-related inquiries and concerns.
• Manage the absence management and substitute calling system (Frontline/AESOP).
• Oversee K-12 online training software (Vector/Safeschools) for the purpose of assigning mandatory employee training and tracking compliance.
• Maintain employee files in accordance with established procedures.
• Assist with creating and maintaining department forms and webpages.
• Prepare and process various district documents including correspondence, memos, reports, etc. to provide information to Director of Human Resources.
• Perform data entry, word processing, spreadsheet, and database functions.
• Create, maintain, and retrieve information and reports from Qmlativ and other databases.
• Attend and/or assist in scheduling meetings and trainings as required.
• Provide confidential support to HR Department and Superintendent’s Office.
• Perform related duties as assigned.