Human Resources Specialist, Talent Services at DayOne

Kuala Lumpur, Kuala Lumpur, Malaysia -

Full Time

Start Date

Immediate

Expiry Date

06 Jun, 26

Salary

0.0

Posted On

08 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Pre-boarding Coordination, Contract Preparation, Background Check Activation, Work Pass Applications, Vendor Management, HR Administrative Tasks, Orientation Logistics, HRIS Data Management, Statutory Reporting, Benefit Administration, Employee Support, Policy Guidance, Process Improvement, Project Management, Attention To Detail, Communication Skills

Industry

IT Services and IT Consulting

Description

Join DayOne – Shaping the Future of Data Infrastructure DayOne is a global leader in the development and operation of high-performance data centers. As one of the fastest-growing companies in the industry, we’ve built a robust presence across Asia and Europe — and we’re just getting started. As we expand into new international markets, we’re looking for talented, driven individuals to join us on this exciting journey. This is more than a job — it’s an opportunity to be a key contributor to our dynamic team and help shape the future of global data infrastructure. If you're passionate about innovation, technology, and growth, we invite you to be part of DayOne’s next chapter. Job Summary: The Human Resources Specialist in Talent Services is responsible for managing and executing pre-boarding activities to ensure a smooth and engaging experience for new hires. This role involves coordinating with internal stakeholders, maintaining accurate records, and ensuring compliance with company policies and local regulations. Job Responsibilities: PRE-BOARDING COORDINATION Prepare and issue employment contracts. Manage end-to-end pre-boarding processes for new hires, including document collection, verification, background check activation and work pass applications. Manage vendor for work pass applications and onboarding travel coordination. Ensure all required documents are collected and stored securely. Act as liaison between new hires, recruiters and internal departments to ensure alignment and timely execution. EMPLOYEE LIFECYCLE SUPPORT Manage HR administrative tasks related to onboarding, probation, confirmation, transfer and promotions. Manage orientation logistic. DATA MANAGEMENT Maintain accurate employee records in HRIS and ensure timely updates. Generate reports for statutory reporting and analytic purposes. Ensure adherence to data privacy and labour law requirements. Support benefit administration including enrolment, claims and queries. Ensure compliance with data privacy and labour law requirements. EMPLOYEE SUPPORT & CASE MANAGEMENT Act as first point of contact for HR-related inquiries. Provide guidance on HR policies and procedures. Identify opportunities to streamline HR processes and enhance service delivery. Support HR transformation initiatives and system implementation. PROCESS IMPROVEMENT & REPORTING Identify opportunities to streamline and enhance pre-boarding experience. Generate reports and metrics to monitor process efficiency and employee satisfaction. Qualifications: At least 2 years of relevant experience in HR Operations, preferably in centralized team Strong organizational and project management skills with the ability to manage multiple projects. Excellent communication skills, both verbal and written. Proficiency with Microsoft Office Applications. Strong attention to detail and ability to work under pressure. DayOne is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. If you're ready to grow with one of the fastest-moving companies in the data center industry, apply now and be part of our global journey. DayOne is a data center pioneer that develops and operates next-gen digital infrastructure for industry leaders who demand reliable, cost-effective and quickly scalable solutions. Our cutting-edge facilities empower hyperscalers and large enterprises to achieve rapid deployment and enhance connectivity, driving transformative engagement and innovation as we shape the future of industries. DayOne's data centers are located across key markets, including Singapore, Johor (Malaysia), Batam (Indonesia), Greater Bangkok, Hong Kong SAR, Tokyo, and beyond. Headquartered in Singapore, DayOne’s leadership team draws on over two decades of industry experience and a track record of building Asia's largest data center business. With DayOne, they have created the SIJORI (Singapore, Johor, and Riau Islands) market as a global data center hub. As demand for strategically located and customized data centers rises, DayOne's entrepreneurial spirit, customer-first strategy, deep local partnerships, and agile executional capabilities uniquely position us to power the growth ambitions of leading hyperscalers and large enterprises around the world. We’d love to get to know you! Tell us a bit about your background, experience, and what you're looking for in your next opportunity. The more we know, the better we can match you with roles that fit your goals. Let’s start with: - Your professional background, upload a copy of your latest resume. - Key skills and strengths - Career interests and goals This is your moment — make it count!

Responsibilities

The Human Resources Specialist is primarily responsible for managing and executing pre-boarding activities, including preparing contracts and coordinating all necessary documentation and vendor services for new hires. This role also involves supporting the broader employee lifecycle administration, data management, and serving as a first point of contact for HR inquiries.