1111 Las Gallinas Avenue JOHN A. CARROLL Phone (415) 472-4110
P.O. Box 4925 MARIN COUNTY Fax (415) 491-6625
San Rafael, CA 94913-4925 SUPERINTENDENT OF SCHOOLS marincoe@marinschools.org
POSITION ANNOUNCEMENT August 20, 2025

MINIMUM QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Training, Education, and experience:
Any combination of education, training and/or experience which demonstrates ability to perform the duties as described, including progressively responsible secretarial experience and courses in office management procedures and secretarial training.
Knowledge of:

READING COMPREHENSION SKILLS TO INTERPRET POLICIES, ADMINISTRATIVE REGULATIONS, LAWS, AND PROGRAMS AND ACCURATELY EXPLAIN TO OTHERS;

• Broad based research skills to identify and collect appropriate data;
• Decision making skills to exercise independent thinking and good judgment;
• Effectively communicating with MCOE personnel, school districts, other agencies, and the public demonstrating tact, diplomacy, and sensitivity to individual concerns;
• Communication (written, oral, and interpersonal), analytical, report-writing, problem-solving, presentation, public relations, strategic planning, organizational and project/time management skills.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Any one position may not include all the listed duties, nor do all the listed examples include all tasks which may be found in the positions within this class. Job descriptions are written as a representative list of the ADA essential duties performed by the entire job classification.
1. Serves as an informational resource to employees, job applicants, and the public; responds to inquiries and providing information regarding job openings, and personnel functions, policies, and procedures;
2. Prepares and distributes announcements for job openings; advertises positions in appropriate media; notifies candidates of testing and interviewing activities; compiles and prepares interview packets as directed; administers and scores written exams;
3. Assists in preparing materials for and monitors on-line application system reviewing applications for minimum qualifications and completeness;
4. Notifies, facilitates, and schedules candidates for testing and interviewing activities;
5. Manages interview process, compiling packets, scheduling meeting spaces, and supporting panelists activities;
6. Schedules and conducts onboarding process with newly hired employees; prepares and explains onboarding documents and resources, tracking completion of tasks;
7. Inputs a variety of employee information and other personnel data into computer system; maintains electronic and necessary hard copy employee records and files;
8. Assists in the implementation of the transfer process consistent with the collective bargaining agreements requirements for all certificated and classified positions;
9. Participates in annual open enrollment activities; enrolls employee and dependents in selected health benefits;
10. Schedules ergonomic evaluation for department referred workstation or classroom settings; shares report information with Senior Director;
11. Consistent with law, monitors fingerprint clearance and fingerprint subsequent arrest notifications for employees, volunteers, countywide substitute teachers, and independent contractors, communicating status change, as needed; Monitors DMV pull notice system for those employees driving MCOE vehicles;
12. Prepares letters, memoranda, work orders, personnel action forms, purchase orders, or other materials from straight copy, rough drafts, or verbal instructions; Prepares handbooks, training materials, substitute packets and other program materials;
13. Supports employee engagement activities, promoting staff participation, sourcing materials, scheduling, and setting up or breaking down events;
14. Distributes, collects, and processes various employment forms and applications;
15. Tracks employee performance evaluations; communicates evaluation timelines to leadership personnel;
16. Reviews, scans, removes, and destroys documents consistent with record retention legal mandates and professional practice;
17. Completes requests for verification of employment;
18. Assists with Countywide Personnel meetings including invitations, scheduling, setup, document preparation, agenda, and meeting notes;
19. Assists Credentials Analyst in signing up countywide substitute teachers and/or maintaining a complete system of records on the status of credentials, including receiving and registering approved credentials;
20. Perform related duties as assigned requiring essentially the same effort, skill, and responsibilities when work requirements are changed or modified;

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly required to talk and hear;
• Vision abilities required include close vision, color vision, and ability to adjust focus;
• Uses fingers to handle, touch, or feel;
• Reaches and holds with hands and arms;
• Occasionally required to stand and walk;
• Working in awkward positions requiring stooping, twisting, reaching, kneeling, and/ or squatting;
• Possesses sufficient strength and stamina necessary to perform physical tasks;
• Frequently lifts, carries, or moves 5-20 pounds

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee:

• Regularly works in indoor environmental conditions;
• Frequently works with a computer screen;
• Experiences noise levels typical of an open office environment with background noise of telephones and conversations