HV - Administrateur principal des baux | Senior Lease Administrator at Crowe BGK

Westmount, Quebec, Canada -

Full Time

Start Date

Immediate

Expiry Date

14 Jan, 26

Salary

0.0

Posted On

16 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Lease Administration, Data Entry, Yardi, Bilingualism, Microsoft Office Suite, Analytical Skills, Organizational Skills, Communication Skills, Legal Compliance, Lease Agreements, Collaboration, Attention To Detail, Property Management, Financial Documentation, Tenant Relations, Report Generation

Industry

Accounting

Description

Senior Lease Administrator at Precise Property About: As a Senior Lease Administrator at Precise Property, you will play a key role in supporting our property management operations by ensuring the accurate and timely administration of lease data. You will collaborate closely with internal teams including accounting and property management to maintain data integrity and support strategic decision-making. Why apply? • Competitive salary • 4 weeks of vacation • Finish early on Fridays • Health insurance after 3 months • Free parking available About the Job: • Full-time • On-site • Location: Westmount, Montreal • Reports to: CEO Position Summary: • Perform full-cycle data entry of lease and sublease information, including detailed clauses (e.g., special conditions, exemptions), referencing official legal documents and adhering to Precise Property’s established procedures. • Input and maintain tenant information such as contact details, payment methods, and lease terms in the system (Yardi). • Interpret lease clauses and draft concise lease summaries to support internal stakeholders. In addition, prepare new lease agreements with support from external legal counsel, acting as the main liaison between lawyers, brokers, government authorities, and tenants to ensure all documentation is complete and compliant. • Configure lease parameters and calculations, including rent escalations, indexations, percentage rents, tenant improvement allowances, recoverable costs, security deposits, and rent roll adjustments. • Update annual rates for additional rents (e.g., CAM, promotional fees, property taxes) based on data provided by Property Accountants. • Generate lease management reports and analytics (e.g., occupancy, floor areas, temporary leases, tenant movements). • Monitor and update critical lease dates (e.g., conditions, expiries, renewals, assignments) in the system. • Foster synergies with internal teams, including real estate accounting, while working in direct collaboration with the CEO. Maintain open and proactive communication to keep him informed of key developments, priorities, and outcomes, ensuring alignment without requiring day-to-day supervision. • Draft complex commercial and industrial lease agreements for both Quebec and U.S. sectors, ensuring accuracy and compliance with regional legal standards. • Coordinate lease execution, delivery of premises, and Landlord’s Work. • Take ownership of insurance renewals and property financing documentation—an independent and significant component of the role requiring strong attention to detail and follow-through. • Maintain corporate records, REQ filings, and minute books, ensuring all documentation is accurate and up to date. Qualifications: • Minimum of Five to Seven years of experience in a similar lease administration role, preferably within industrial real estate. • Bilingualism (French & English, verbal and written) – non-negotiable. • Proficiency in Microsoft Office Suite. • Strong working knowledge of accounting systems, particularly Yardi, is considered an asset. • Detail-oriented with excellent organizational and analytical skills. • Ability to work collaboratively across departments in a fast-paced environment. Confident in communicating directly with the CEO, asking questions, and maintaining open, solution-focused dialogue. • Asset if diploma or formal training in Finance, Law, or a related field.

Responsibilities

The Senior Lease Administrator will perform full-cycle data entry of lease information and maintain tenant data in the system. They will also draft lease summaries, prepare new lease agreements, and ensure compliance with legal standards.