The HVAC Coordinator is responsible for overseeing the planning, scheduling, and coordination of all HVAC system installations, repairs, and maintenance activities. This role serves as the primary point of contact between internal teams, clients, and HVAC technicians to ensure timely and efficient completion of work orders while maintaining high standards of safety and quality.

QUALIFICATIONS:

• High school diploma.
• 2+ years of experience in HVAC coordination, dispatching, or a related administrative/technical role.
• Strong knowledge of HVAC systems, terminology, and equipment.
• Proficiency in Microsoft Office and experience with work order management software (e.g., Feildboss).
• Excellent organizational, communication, and customer service skills.
• Ability to multitask, prioritize, and handle pressure in a fast-paced environment.

• Coordinate and schedule HVAC service calls, maintenance, and installation projects.
• Communicate with clients, technicians, vendors, and contractors to ensure all work is completed on time and within budget.
• Monitor and manage work orders through computerized maintenance management systems.
• Maintain inventory and order HVAC parts and supplies as needed.
• Assist with the development and tracking of preventative maintenance schedules..
• Troubleshoot scheduling conflicts and adjust resources as necessary.