HVAC Service Parts Coordinator - WCA at Williams Comfort Air

Indianapolis, Indiana, United States -

Full Time

Start Date

Immediate

Expiry Date

04 Apr, 26

Salary

68000.0

Posted On

04 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

HVAC Parts Coordination, Purchasing, Warranty Processing, Attention to Detail, Time Management, Communication, Technology Proficiency, Purchase Order Management, Organization, Self-Motivation, Vendor Coordination, Shipping Tracking, Record Keeping, Inventory Reconciliation, Customer Coordination, Problem Solving

Industry

Consumer Services

Description

WCA is seeking a highly detail-oriented and self-motivated HVAC Service Parts & Purchasing Coordinator to support our residential and commercial service operations across five locations. This role plays a critical part in securing warranty and non-warranty HVAC parts, managing purchasing and POs, and ensuring timely coordination between technicians, vendors, dispatch, and customers. Monday - Friday beginning at 7am - This position is onsite. Our ideal candidate thrives in a fast-paced environment, takes ownership of their work, and understands the urgency and financial impact of warranty processing and parts availability. What’s In It For Me? $68,000+ annual salary based on experience Medical Insurance (as low as $13/week), Dental & Vision Insurance FREE Employee & Dependent Telehealth (No Copay) Company-Matched Health Savings Account (HSA) and 401(k) Company-paid Long-Term Disability Insurance Company-paid Employee + Family Life Insurance Wellness Program and EAP (Mental Health Support) Voluntary Short-Term Disability Insurance, Accident Insurance, Critical Illness Insurance PTO (Up to 4 Weeks Based on Tenure) What Will I Do? As a Service Parts & Purchasing Coordinator, you will be responsible for: Securing HVAC warranty parts for systems Working directly with manufacturers and vendors to: Verify warranty eligibility Order parts from factories or distribution centers Track shipping and delivery timelines Filing manufacturer warranties accurately and within strict deadlines to ensure reimbursement Coordinating with dispatch, technicians, management, and customers Creating and managing purchase orders (POs) for parts and materials Monitoring and controlling purchasing to prevent unnecessary or incorrect orders Sourcing and ordering hard-to-find parts Supporting warranty credits, restocking, and post-job inventory reconciliation Maintaining accurate records and documentation for parts, warranties, and purchases Do I Have What It Takes? 5+ years of experience in HVAC parts coordination, purchasing, or a related role Strong knowledge of HVAC parts, supplies, and warranty processes Experience working with manufacturers, distributors, and vendors Exceptional attention to detail Strong time management skills with the ability to prioritize Confidence communicating by phone, email, and internal systems High level of comfort with computers, typing, and technology Experience creating and managing purchase orders Ability to work independently and stay organized in a fast-moving environment Strong work ethic and self-motivation Wrench Group and its affiliates are proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, genetic information, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. The company encourages all qualified candidates who are eligible to work in the United States to apply, but it does not sponsor applicants or employees who require a visa to work legally.

Responsibilities

As a Service Parts & Purchasing Coordinator, you will secure HVAC warranty parts and manage purchasing and POs. You will coordinate with technicians, vendors, and customers to ensure timely delivery and accurate documentation.