Immediate Front Office Coordinator at KIPP

Jacksonville, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

31 Dec, 25

Salary

14.5

Posted On

02 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organization Skills, Customer Service, Multi-Tasking, Attention To Detail, MS Office, Data Entry, First Aid, CPR

Industry

Education Administration Programs

Description

Company Description KIPP KIPP Public Schools is a network of 280 public charter schools, 15,000 educators and 175,000 students and alumni. While each of our schools is as unique as the community to which it belongs, we are united around a shared promise: Together, A Future Without Limits. You can learn more at www.kipp.org. WHY TEACH AT KIPP? At KIPP, we see the gifts in everyone who walks through the doors of our schools - especially our teachers. Their skill. Energy, Love. Their determination. On the good days and on the hard days. So we support our teachers to make the most of those gifts The KIPP Difference Respect - For our teachers’ innate talent and desire to learn, for their professional growth, and for the lives they lead beyond our walls. We offer pay and benefits that reflect our appreciation for the invaluable role our teachers play in lighting paths to opportunity for students Support - As our teachers progress through the day, the year, and their careers, we ensure they always feel the KIPP Team and Family at their backs, with opportunities to lead and support to grow Purpose - Together, our students, schools, families and communities share an ambitious mission to create a future without limits. We need talented teachers to realize it. Shape the future for your students and yourself by joining us in our work. KIPP Jacksonville Public Schools KIPP Jacksonville Public Schools is part of the KIPP national network. Together with families and communities, we create joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose – college, career, and beyond – so they can lead fulfilling lives and build a more just world. In the 2025-26 school year, the KIPP Jacksonville region will be comprised of four schools educating 3,000+ students, kindergarten through twelfth grade, in the North and Westsides of Jacksonville, Florida: KIPP Impact Academy: Kindergarten – 8th grade KIPP VOICE Academy: Kindergarten – 8th grade KIPP Bessie Coleman Academy: Kindergarten – 8th grade KIPP Bold City High School: 9th - 12th grade For the current school year, teachers at KIPP Jacksonville Public Schools work the following hours Monday through Friday and may have occasional meetings or special school events outside of these hours. Hours for teachers and students may vary slightly by school. K-8 Staff: 7:30am - 4:30pm K-8 Students: 8:00am - 3:30pm, Wednesday K-8 dismissal is at 1:30pm High School Staff: 6:45am - 3:45pm, High School Students: 7:15am - 2:30pm, Wednesday High School dismissal is at 12:30pm. Every Wednesday is a student early release day, which allows teachers to participate in weekly professional development and content team meetings. *This doesn’t include Wellness Wednesdays when all staff leave at student dismissal. To support these schools, we will employ approximately almost 300 full-time staff members. We seek educators and colleagues that represent our core values of high expectations, growth mindset, commitment to team, trust, joy, and sustainability. To learn more about what it is like to work and teach at KIPP Jacksonville Public Schools, please visit www.kippjax.org/teach. To see all openings, visit our Regional Job Board. Job Description Ideally, somebody would start in this position as soon as possible. This position will be located at KIPP Bessie Coleman Academy at 2525 W 1st St. KIPP Jacksonville Public Schools seeks a Front Office Coordinator. The Front Office Coordinator supports the operational and academic success of a school by maintaining operational systems and creating a welcoming front office environment for KIPP families and community members. The Front Office Coordinator is part of the school-based operations team and is a year-round employee. This is an hourly position and typical hours range from 7:30 a.m. to 4:30 p.m. Monday through Friday. SPECIFIC DUTIES General Office Duties Maintain a neat, organized, clean, professional, and welcoming environment for visitors Carry out general administrative duties; answer phones, update transportation changes, check in tardy students, assist parents with early check-outs, and greet and sign in all visitors Make photocopies, assist with faxes, and assist parents/guardians when they visit the school Attendance Accurately manage daily attendance, updating systems with tardy and early check-out information and excuse notes Make personalized calls to families when students are absent and updating student systems with information Student Records Secure and maintain well-organized and up-to-date student folders; including contacting other schools for student records, and fulfilling requests from other schools All paperwork (i.e. excuse notes, report cards) filed in student folders Enrollment Assist Operations leader(s) with new student enrollment and registration Assist Student Information Systems Manager with updating all systems for new student enrollment Medication Provide students with medication and maintain logs Administer First Aid/CPR as needed (current certification not required, KIPP Jacksonville can provide the training) Other This position may perform other duties as assigned by their manager or the operations team COMPENSATION AND BENEFITS The hourly rate for a Front Office Coordinator is $14.50/hour. Access to individual health benefits (including medical, dental, and vision)* Access to individual short-term and long-term disability insurance* 403(b) retirement program with a company match* To support growth, all staff members receive individualized professional development. *This offering is subject to change each school year. Terms would be outlined in an offer letter, if issued Qualifications High School Diploma Exceptional organization skills with a knack for details Ability to multi-task with competing priorities in a fast-paced environment High level of customer service to all stakeholders, both internal and external Grace under fire professionalism MS Office basic skills to include Outlook email and calendar, Excel, PowerPoint, and Word KIPP Jacksonville Public Schools believes that our staff will represent our core values—high expectations, a growth mindset, commitment to team, trust, joy, and sustainability. We search for established staff members who embody them. Possesses a deep commitment to both racial and educational equity High level of comfort with sitting at the front desk using office equipment, computers, entering data, answering phones, and greeting visitors for an extended period of time. Comfortable with walking up and down stairs and through school hallways, as needed Passing a background check, as required by law HIGHLY PREFERRED QUALIFICATIONS Experience in a school setting 1-3 years relevant experience in a front office position (secretary, office coordinator, etc.) Additional Information APPLY Please complete an application and upload a resume via our job board. No applicants will be considered that submit resumes through other job postings. Link here: https://careers.smartrecruiters.com/KIPP/jacksonville If you're a current KIPP Jax team member, you should: 1) Inform your current manager of your interest in the role and 2) complete the online application QUESTIONS If you have questions about positions at KIPP Jacksonville Public Schools, please email Jess at [email protected]. Please understand that resumes and/or cover letters are not accepted via email and you will be redirected to apply via the website. KIPP Jacksonville Public Schools is committed to a policy of equal treatment for all individuals applying for employment at our schools. KIPP Jacksonville Public Schools does not discriminate on the basis of race, color, gender, handicap, age, religion, sexual orientation or national or ethnic origin.

Responsibilities

The Front Office Coordinator supports the operational and academic success of a school by maintaining operational systems and creating a welcoming front office environment. This role includes managing attendance, student records, and assisting with enrollment and medication administration.