Reporting to the Imports Supervisor and as a member of the Global Sourcing Division, the Imports Coordinator will work closely with Vendor Managers and DC Transportation to facilitate the smooth flow of inventory from origin to U.S. destination efficiently and in compliance with all regulatory requirements. U.S. Customs and Border Protection (CBP) and other regulatory agencies while mitigating costs and providing visibility of inventory in transit.
The Imports Coordinator is responsible for daily import operations which include container tracking, Importer Security Filing (ISF), as well as all data transaction processing associated with any of the responsibilities.

Duties and Responsibilities

• Compile and verify accuracy and completeness of documents and data from operating systems, templates and documentation from vendors as well as service providers required for both ISF and for CBP entry declarations
• Follow up with vendors for Import documentation or revisions thereof
• Provide visibility to inventory in-transit by generating and maintaining container tracking in the company’s operating system
• Transfer ISF and CBP entry information from documents and other sources into the Automated Brokers Interface (ABI) software and transit to CBP along with required declarations for other related government agencies timely, completely and accurately
• Prioritize work based on estimated time of container loading at origin and estimated time of arrival at U.S. port of entry
• Communicate all issues impacting ISF
• Liquidate entries which CBP has compared computation or ascertainment of duties on entries for consumption or drawback against liquidation reports
• Retain entry documents in accordance to CBP recordkeeping requirements
• Follow up and communicate in a timely manner with various departments within the organization
• Other duties and reports as assigned by manager

Scope

• Staff supervision and development: No
• Decision making: Resolve operational issues timely that impact service, cost or compliance; analyze
• Travel: Up to 5%
• Flex Designation: Anywhere

EDUCATION AND EXPERIENCE

Education Requirements

• High School diploma or GED required

Years of Experience

• 1-2 years of experience in the industry preferred or in a comparable business role

Skills

• Proficiency in the use of Microsoft Office, Excel, Outlook, Word and other technical software
• Ability to multi-task, prioritize, and manage time effectively in a fast-paced and deadline-driven office environment
• Strong attention to detail
• Effective interpersonal skills and ability to effectively communicate, verbally and in writing
• Knowledge or coursework in CBP regulations or entry processes, supply chain, logistics or international business a plus

Physical Requirements

General office environment requiring ability to:

• Stand, walk, sit for extended periods of time.
• Speak and listen to others in person and over the phone and video conferencing.
• Use keyboard and read from computer screen and reports.
• The ability to lift up to 15 lbs.

Safety

• Must be able to perform this job safely in accordance with standard operating procedures and good manufacturing practices, without endangering the health or safety of self or others.

• Compile and verify accuracy and completeness of documents and data from operating systems, templates and documentation from vendors as well as service providers required for both ISF and for CBP entry declarations
• Follow up with vendors for Import documentation or revisions thereof
• Provide visibility to inventory in-transit by generating and maintaining container tracking in the company’s operating system
• Transfer ISF and CBP entry information from documents and other sources into the Automated Brokers Interface (ABI) software and transit to CBP along with required declarations for other related government agencies timely, completely and accurately
• Prioritize work based on estimated time of container loading at origin and estimated time of arrival at U.S. port of entry
• Communicate all issues impacting ISF
• Liquidate entries which CBP has compared computation or ascertainment of duties on entries for consumption or drawback against liquidation reports
• Retain entry documents in accordance to CBP recordkeeping requirements
• Follow up and communicate in a timely manner with various departments within the organization
• Other duties and reports as assigned by manage