Information Coordinator – Leiston at TCi GB

Barnstaple EX31, England, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

04 Sep, 25

Salary

0.0

Posted On

05 Jun, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Good communication skills

Industry

Other Industry

Description

How To Apply:

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Responsibilities

Coordinate with various departments within the organisation to ensure documentation is correctly stored and accessible to all relevant stakeholders.
Review and approve documents prior to uploading to the NNB document control system (Teamcenter), liaising with internal and external agencies to confirm the accuracy and clarity of information.
Oversee the archiving process and ensure effective document control.
Work to strict deadlines, ensuring all departments adhere to standardised documentation procedures.
Ensure compliance with approved processes and procedures.
Handle communications with internal and external customers via telephone and electronic means.
Manage and maintain operatives’ qualifications and inductions for TCI and Tier 2 contractors in line with NNB standards.
Maintain and update the qualification matrix.
Manage all on-site delivery vehicle bookings through the NNB system, attend daily logistics meetings, secure delivery slots, and submit monthly forecasts and performance reports in accordance with NNB requirements.
Resolve issues related to site deliveries in a timely and efficient manner.
Support on-site logistics by coordinating traffic management and forklift requirements for deliveries.
Oversee the on-boarding process for new operatives using specific systems, ensuring all pre-requisite and post-requisite requirements are completed and documented. Book inductions and report on progress.
Manage shared resource requests, ensuring all qualification and compliance requirements are met.
Manage the re-access of returning operatives to site in accordance with NNB protocols.
Oversee the roll-out of Behavioural Safety training for both NNB-badged and non-badged personnel, including tracking and recording attendance.
Collate and submit weekly hours and timesheets to the HR department.
Facilitate communication between project team members and contractors to ensure smooth project delivery.
Manage, collate, and submit required information for internal and external audits.
Authorise and sign dispatch notes for items leaving the site.
Compile monthly project data and produce comprehensive reports for submission to the Board of Directors.
Provide training and support to other site administrators working on NNB projects as needed.