Information Governance Specialist (m/w/d)

at  Latham Watkins LLP

About Latham & Watkins:
Latham & Watkins is a global law firm consistently ranked among the top firms in the world. The success of our firm is largely determined by our commitment to hire and develop the very best and brightest, creating a team that provides our clients with the highest quality of work and service. We are driven by our core values: respect, innovation, and collaboration.
About the Role:
The Information Governance Specialist is an integral part of Latham’s Information Governance team. This role will be responsible for supporting all basic activities associated with the day-to-day operations of the Information Governance Operations team, while responding to basic requests for files and information from attorneys and staff, and researching, locating, and retrieving appropriate files using all search tools available, including manual and electronic resources. This role will be located in our Frankfurt office. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence.
Responsibilities & Qualifications:

Other key responsibilities include:

• Preparing new files both physically and within the records management system, which includes providing correct data entry and identification for new records, checking out files to appropriate persons, tracking the location of files in the records management system, performing file location audits when directed, and detecting and correcting discrepancies between index entries and physical documents
• Proactively reviewing records management system content, identifying errors, and correcting them, while demonstrating proficiency in records management system functions and department procedures
• Performing some or all box archiving and offsite storage procedures, handling incoming and outgoing files, and maintaining consistency of data between the vendor and firm databases
• Assisting with space management, organising and classifying large document collections in the central filing area and case rooms, preparing and maintaining an inventory of active cases, and communicating with attorneys and paralegals when cases are dormant or closed to expedite destruction or removal of material to storage
• Assisting with simple reviews and administrative tasks related to file releases, data access requests, and destructions

We’d love to hear from you if you:

• Demonstrate basic knowledge of information governance, data security, and privacy principles, best practices, and procedures
• Possess the ability to consistently follow procedures and display high attention to detail in all work activities
• Exhibit the ability to develop knowledge of the physical and electronic resources of the department and firm, and the ability to articulate the role of effective space management in the overall administration of the office

And have:

• A high school diploma or equivalent, preferably a bachelor’s degree or equivalent; relevant information governance or records experience may be considered in lieu of a degree
• Relevant information governance or records experience, preferably in a law firm Information Governance or Records Department
• Experience in other law firm positions having significant document organisational responsibilities may be considered in lieu of directly related information governance or records experience
• Excellent communication skills, both written and verbal, in German and English

Benefits & Additional Information:

Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham’s comprehensive benefit program which includes:

• Pension plan
• Travel and meals allowance
• Disability insurance, personal accident insurance & life assurance
• Professional development programs
• Wellness programs (e.g. membership to Headspace, access to mental health services, well-being events, etc.)
• Sport courses and training
• And more!

Additionally, we have a range of diversity programming including Global Affinity Groups. These groups provide a firmwide platform to share experiences and advice as well as an opportunity to participate in a supportive network with common interests to help make life at the firm even better.
Latham & Watkins is committed to diversity, equal opportunity, sustainability, and pro bono legal services. We draw from a remarkable wealth of talent to create one of the world’s leading law firms, and advance these commitments through the work of our Global Citizenship department. Our lawyers, paralegals, and professional staff worldwide comprise a rich mixture of different races, ethnic backgrounds, religions, sexual orientations, cultures, and primary languages. Our diversity makes us who we are. #Associate #LI-AJ

• Preparing new files both physically and within the records management system, which includes providing correct data entry and identification for new records, checking out files to appropriate persons, tracking the location of files in the records management system, performing file location audits when directed, and detecting and correcting discrepancies between index entries and physical documents
• Proactively reviewing records management system content, identifying errors, and correcting them, while demonstrating proficiency in records management system functions and department procedures
• Performing some or all box archiving and offsite storage procedures, handling incoming and outgoing files, and maintaining consistency of data between the vendor and firm databases
• Assisting with space management, organising and classifying large document collections in the central filing area and case rooms, preparing and maintaining an inventory of active cases, and communicating with attorneys and paralegals when cases are dormant or closed to expedite destruction or removal of material to storage
• Assisting with simple reviews and administrative tasks related to file releases, data access requests, and destruction