At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.
Within our consult business we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.
Provides accurate and timely administration and information management by coordinating and organising the numbering, filing, sorting and retrieval of electronically stored or hard copy documentation produced by project, design teams/consultants and subcontractors on a project/s.
The project: National grid appointed Mace to its design & project services framework. The appointment to the ‘project Services’ lot will see Mace provide consultancy services to support the delivery of National Grid’s projects and programmes. The partnership will support national grid in achieving its ambitions across both its regulated and non-regulated businesses within the UK.
The appointment builds on the relationship the two companies have developed since 2010. During this time, Mace has supported some of National Grid’s most significant projects and programmes, complementing the electricity and gas company’s expertise through several appointments covering the full range of project services, including project and programme management, strategic advisory, PMO services and other associated consultancy support.
Mace has built on its track record of integrating seamlessly with national grid and its supply chain as an agile delivery partner.
The appointment furthers Mace’s ambitions to create positive change by pursuing a sustainable world, accelerating the built environment’s response to the climate emergency. This aligns with national grid’s vision to be at the heart of a clean, fair and affordable energy future as the UK pushes towards net zero by 2050.

Our values shape the way we consult, and define the people we want to join us on our journey, they are:

• Safety first - Going home safe and well
• Client focus - Deliver on our promise
• Integrity - Always do the right thing
• Create opportunity - For our people to excel

You’ll be responsible for:

• Ensuring information is managed in accordance with Mace procedures and the procedures for the system in use.
• Managing the onboarding of Mace staff and external parties to the project system.
• System management, ensures all new documents arriving on the system are quality checked as per standard procedures
• System management, creates, manages and updates distribution groups to ensure information flows to the correct organisations.
• Maintaining the project work package matrix and assign documents accordingly.
• Processing in app reports as required by the project team.
• Administering user access and permissions for the project system.
• Ensuring key processes such as the request for Information (RFI) process are working in accordance with the procedures.
• Working collaboratively towards the common goal of net zero carbon transition, and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.

You’ll need to have:

• A sound knowledge of the system in use for the project. Typical this would be aconex.
• Experience and understanding of key construction information management processes.
• Professional Competencies - personal effectiveness e.g. stakeholder management, effective communicator.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organization.
We are also open to discussing part time, flexible, and hybrid working options if suitable within the role.

LI-On-site

• Ensuring information is managed in accordance with Mace procedures and the procedures for the system in use.
• Managing the onboarding of Mace staff and external parties to the project system.
• System management, ensures all new documents arriving on the system are quality checked as per standard procedures
• System management, creates, manages and updates distribution groups to ensure information flows to the correct organisations.
• Maintaining the project work package matrix and assign documents accordingly.
• Processing in app reports as required by the project team.
• Administering user access and permissions for the project system.
• Ensuring key processes such as the request for Information (RFI) process are working in accordance with the procedures.
• Working collaboratively towards the common goal of net zero carbon transition, and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work