Information Management Officer (Internal only) at City of Greater Geelong

, , -

Full Time

Start Date

Immediate

Expiry Date

18 Aug, 26

Salary

73796.0

Posted On

20 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Information Management, Records Management, EDRMS, Classification, Indexing, Cataloguing, Archival Processing, Quality Assessment, Customer Service, Prioritization

Industry

Government Administration

Description

About the role In this role, you will work within the Information Management team to ensure information is managed efficiently, securely, and with precision, enabling seamless access to information and supporting the delivery of quality services to our community. Key responsibilities include: * Identify the appropriate classifications, retention periods and indexes for mail registration. * Scan and register inwards mail in accordance with procedures and workflows. * Conduct quality assessment checks of registered mail and digital image scans to ensure they comply with standards and specifications. * Review inwards mail distribution emanating from the Unit to ensure accuracy is maintained. * Respond to inquiries and requests for assistance from Council staff in the use and management of the electronic document & records management system (EDRMS) * Assist with the cataloguing, registration and processing of archival records. * Process archival records requests from staff. * Provide assistance to the Archive Officer for proper data capture of new archival records. About you To be successful in this role, you will have Information management qualifications and/or experience with records and information management practices. Essential Experience: * Experience in the field of information / records management and a sound understanding of related practices including the ability to classify/catalogue, index and register records. * Experience in working in an EDRMS system. * A proven ability in prioritising work and meeting strict deadlines. * The ability to work independently as well as in a team environment. * A commitment to the delivery of high-quality customer service. * The ability to undertake the physical activities involved in information management duties. * All candidates should display integrity, responsibility, respect for others and the ability to be innovative. If this sounds like the role for you, then click apply now! A career with us We’d love for you to continue your career with the City and set the benchmark for a sustainable, inclusive and culturally safe workplace. With a range of benefits, flexible working options, learning and development opportunities, support services and the opportunity to give back to the community, the City has so much to offer! Click https://www.geelongaustralia.com.au/employment/article/item/8d1155a0d84344d.aspx [https://www.geelongaustralia.com.au/employment/article/item/8d1155a0d84344d.aspx] to view all the benefits to you working at the City. We support accessibility and encourage discussions about any adjustments or support you may need during the recruitment process. Applications and Enquiries Enquiries: David Robinson | Coordinator Information Management David.Robinson@geelongcity.vic.gov.au [David.Robinson@geelongcity.vic.gov.au] Click the Apply button to submit your application or find out more about this opportunity. If we can assist you with any reasonable adjustments in order to submit your application for this role, please contact the Talent Acquisition team via email at careers@geelongcity.vic.gov.au [careers@geelongcity.vic.gov.au] noting your preferred method of communication and contact details and a member of the team will be in touch. We collect demographic data to help us learn who our advertisements are reaching and how we can reach an even more diverse audience. We are committed to building a more diverse team. Your responses to our demographic questions are strictly confidential and will not be individually shared.

Responsibilities

Manage the efficient and secure registration, scanning, and classification of inwards mail and archival records. Provide technical support to staff regarding the use of the electronic document and records management system.