INFORMATION, PRIVACY AND RECORDS COORDINATOR

Permanent Full-time - 35 Hours Per Week - Monday to Friday - 12 months Position (1.0 FTE)

QUALITIES/SKILLS/SPECIALIZED KNOWLEDGE:

• High level of professionalism and the ability to handle confidential and sensitive matters.
• Knowledge of the education sector is considered an asset.
• Knowledge of provincial legislation regarding student records, privacy, and access laws, including MFIPPA.
• Knowledge of a Generic Records Retention System and its application.
• Excellent skills using Microsoft Office Suite (emphasis on SharePoint), WordPress (or other CMS), Adobe Creative Suite, SMORE, CANVA for Education, Metricool (or other multi-publishing utilities).
• Experience utilizing Artificial Intelligence (AI) to enhance output.
• Possess group facilitation and presentation skills.
• Proven ability to develop policies, procedures and training resources.
• Excellent interpersonal skills with effective communication skills, both orally and in writing.
• Ability to work both independently and part of a team.
• Strong problem-solving skills and the ability to make decisions.
• Ability to coordinate multiple large-scale projects.

EDUCATION/EXPERIENCE AND QUALIFICATIONS:

• Completion of degree in Business, Administration, Records and Archives, or related education with equivalent experience will be considered.
• Minimum of 3-5 years of related experience in the field of office administration, privacy and records, or similar role.
• Completion of the Privacy and Information Management certificate an asset; or working toward or willing to complete.
• Experience in writing instruction sets compliant with the Canadian Press Stylebook and technical writing standards.
• Experience in the use of social media and digital platforms to relay messaging best practices for internal and external audiences.
• Experience in project management in a collaborative environment involving cross-functional teams on time-sensitive tasks and long-term audiences.
• Advanced written and verbal communications skills with excellent editing skills.
• The successful applicant will be required to work after hours based on system needs.
• Applicable professional accreditation – is an asset
• Ability to perform required physical tasks including lifting, carrying and moving objects. Applicants should be comfortable performing these tasks as a part of their daily responsibilities.
• Valid driver’s license and use of a personal vehicle required.

ABOUT US:

The Brant Haldimand Norfolk Catholic District School Board offers a Christ-centered education to over 13,000 students from Brant, Haldimand, and Norfolk counties, the City of Brantford, Six Nations of the Grand River and Mississaugas of the Credit First Nation. The district has approximately 2,100 full and part-time staff committed to supporting Belonging, Teaching and Learning, and Wellness for all. We currently have 28 elementary schools, 3 secondary schools and a multisite Alternative Education school, and 3 administrative offices. We are unique in that we belong to three Dioceses: Hamilton, London, and St. Catharines. We are located within a one-hour radius of Toronto to the east, London to the west, and Kitchener-Waterloo to the north.
As a Catholic community, we work with families and community agencies to provide the best learning environments to ensure that all learners reach their full potential and feel safe and included.
Equity, Diversity and Inclusion Statement
The Brant Haldimand Norfolk Catholic District School Board believes in giving each and every applicant an equal opportunity to succeed on their own merit and we strive to hire staff that reflect and support the diverse perspectives, experiences and needs of our students and our communities. We remain committed to upholding our Catholic values of equity and inclusion in our living, learning and work environments. Therefore, in pursuit of our values, we seek members who will work respectfully and constructively with differences and across the district in actualizing the Board’s Multi-Year Strategic Plan. We actively encourage applications from individuals from all groups and specifically those groups that may experience systemic barriers. We value and respect the contributions that each person brings to enriching the Board and are committed to ensuring full and equal participation for all in the communities that we serve.
Accessibility and Accommodation Statement
We also recognize our duty to accommodate and to foster a culture of inclusion. Consistent with our Catholic social teachings and virtues, we will make any appropriate accommodation based on any of the protected grounds in the Human Rights Code to support candidate participation in the hiring process. When contacted, candidates will be provided with an overview of the various elements of the hiring process. If you require accommodation for reasons of disability in the application or interview process, please email your request to in advance of any part of the process. All information received relating to a candidate’s required accommodation will be addressed confidentially by Human Resource Services.
We thank all applicants for their interest, however, only those considered for an interview will be contacted.

Please refer the Job description for details