Information Technology Services, Budget Office - Student Assistant at California State University, San Bernardino

San Bernardino, California, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Jul, 26

Salary

16.9

Posted On

19 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Data entry, Financial documentation, Spreadsheet management, Database maintenance, Microsoft Office 365, Adobe Acrobat, PDF management, Administrative support, Customer service, Filing, Organization, Communication, Time management, Attention to detail

Industry

Higher Education

Description

[https://publicstorage.dc4.pageuppeople.com/873/ProviderAsset/scribble/81018c4f-7959-4542-ab51-3fc46a9c29ad.png] Job Summary: Under direct supervision, the Administrative Office Student Assistant will work for the Finance, Technology and Operations, Office of the VP providing administrative support to the CIO Unit. This position will assist the Budget Analyst with financial data entry and electronic storage of financial documents. Duties include handling confidential information, data entry, creating and maintaining spreadsheet reports; maintaining databases; electronically filing and organizing documents, filling out forms, copying, scanning, running department errands, distributing information and other duties as required. Responsibilities: Under direct supervision, duties include but not limited to: Electronic Storage of Financial Documents • Organizing and electronically filing documents • Embedding documents • Scanning documents Assist in Maintaining Spreadsheet Reports and Databases: • Data entry for spreadsheet reports • Embedding files on spreadsheet reports • Updating Cherwell or future Optimize records for software/hardware renewals Minimum Qualifications: * Ability to learn and perform assigned work; follow oral instructions; work cooperatively with faculty, staff, and other students; communicate effectively with all levels; and read and write English at a level appropriate to the position. * Special Qualification: Admission or registration as a CSU student. Required Qualifications: * Maintain a 2.0 G.P.A. or greater per semester and cumulative. * Students must be enrolled in at least halftime units at CSUSB (6 units undergraduate; 3 units graduate) * International students must have full-time enrollment at CSUSB. (12 units undergraduate; 6 units graduate) * Eligible to work in the United States * Payroll Requirement: Social Security Card Preferred Qualifications: • Punctual/Reliable/Dependable • Maintain a positive attitude • Detail-oriented • Ability to take initiative • Experience with Microsoft Office 365 • Office work experience • Experience with Adobe Acrobat to insert, extract and merge PDF files • Knowledgeable about technology • Ability to learn and perform assigned work • Knowledgeable about technology follow oral and written instructions • Work cooperatively with staff, faculty and other students • Communicate effectively with all levels • Previous office experience • Proficiency with Microsoft Word and Excel, Microsoft OneDrive, Adobe Sign, filing, email, organizing • Friendly attitude for working with the public and a willingness to learn • Have good customer service • Must be reliable • Detail-oriented • Conscientious and responsible. Compensation and Benefits: Student Employment Anticipated Hiring Range: $16.90 per hour. The compensation offered will consider internal equity and experience among other factors. Position Information: Work status: Part-Time, Temporary, Seasonal Academic year available hours: Monday through Friday (8:00 am – 5:00 pm). Summer available hours: Monday through Thursday (7:00 am - 5:30 pm). The application deadline is: May 17, 2026; however, the position may close when an adequate number of qualified applications are received. This is an 'On-Campus Only' position. Student Employees are not eligible to telecommute at any time. California State University, San Bernardino, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy [https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcalstate.policystat.com%2Fpolicy%2F10899725%2Flatest%2F&data=05%7C02%7CJoseph.Ornelas%40csusb.edu%7C20d6e15faa464cfdbf9308de6380b2de%7Cd73b9eaa07c947c4a6cef13bee0e8117%7C0%7C0%7C639057601570238608%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=IvxBluRyw312NQksnVNl1%2BWBcuDAy5fU%2Fu1b4OIn1eE%3D&reserved=0] prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) may be required for student employment purposes. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check when required may affect the continued employment of a current CSU employee who was conditionally offered the position. Driver’s License Check Possession of a valid Driver's License may be required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents [https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents]. Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion [https://www.csusb.edu/human-resources/diversity-inclusion] Closing Statement: Reasonable Accommodation We provide reasonable accommodation to applicants and employees with disabilities. Applicants with questions about access or requiring reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu [benefits@csusb.edu]. Smoking CSUSB is a smoke and tobacco-free campus. See policy https://calstate.policystat.com/policy/6591951/latest/ [https://calstate.policystat.com/policy/6591951/latest/]. Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act [https://www.csusb.edu/clery-act].

Responsibilities

The student assistant will provide administrative support to the CIO unit, including financial data entry and electronic document management. Responsibilities also involve maintaining spreadsheet reports, updating databases, and performing general office tasks.