ABOUT INDIGO SHIRE COUNCIL

Indigo Shire Council is located in picturesque North East Victoria, amidst Australia’s most significant collection of historic towns, with offices in Beechworth, Yackandandah, Rutherglen and Chiltern. Blend your career with a regional lifestyle by enjoying the food, wine, history, natural landscapes, sports, and hobbies on offer.
Indigo Shire Council offers a dynamic workplace where you can make a real difference in our vibrant rural community. We prioritise your growth with ongoing professional development and offer flexible work arrangements to support a healthy work-life balance.

ABOUT YOU

We are looking for someone with proven experience in high-level executive support, excellent communication, and strong organisational abilities. You must be adaptable, detail-oriented, and capable of managing competing priorities while supporting senior leadership in a fast-paced environment.

KEY SKILLS & QUALITIES:

• Strong executive assistance background with advanced skills in document preparation, Microsoft Office, and meeting coordination.
• Excellent time management, organisation, and decision-making skills, with the ability to prioritise tasks and work under pressure.
• Well-developed interpersonal and communication skills, able to interact professionally with internal and external stakeholders.
• Experience implementing systems or procedures, understanding council operations, and a current driver’s licence.

MANDATORY CHECKS AND PRE-EMPLOYMENT REQUIREMENTS

• 2 x Reference Checks
• Current Driver’s LicenceNational Police Check

ABOUT THE ROLE

The Executive Assistant provides high-level executive and administrative support to the Director of Infrastructure Services and the broader directorate. The role ensures smooth operations, effective communication, and quality service delivery through coordination, reporting, meeting support, and project assistance.

KEY RESPONSIBILITIES:

• Deliver executive and administrative support, including diary management, correspondence, and document control for the Director and team.
• Coordinate and support meetings, committees, and projects, ensuring agendas, minutes, actions, and logistics are effectively managed.
• Handle internal and external customer enquiries and ensure timely allocation and resolution in line with Council service standards.
• Maintain and update records, policies, procedures, and digital platforms; assist with grants, procurement, reporting, and data systems.