Inquests, Inquiries & Representation Officer - Clerk 5/6 - DCJ Legal at Department Of Family And Community Services nsw

Parramatta, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

11 Feb, 26

Salary

110271.0

Posted On

13 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Legal Analysis, Stakeholder Engagement, Communication Skills, Record Management, Administrative Support, Policy Development, Problem Solving, Confidentiality, Team Collaboration, Time Management

Industry

Government Administration

Description

Inquests, Inquiries & Representation Officer DCJ Legal Principal location – Parramatta - Flexible working arrangements may be negotiated. Employment type – Ongoing – Full time (35 hours per week) Salary – Clerk Grade 5/6, Base Salary ($99,938 – $110,271), plus employer’s contribution to superannuation and annual leave loading Your role This role coordinates the operation of the Department’s legal panel for the representation of witnesses before investigative bodies. It offers an exciting opportunity to work at the intersection of law and government processes, providing essential support to applicants and stakeholders while contributing to effective service delivery in a professional, dynamic legal environment. What you’ll do As part of the Inquests, Inquiries and Representation team at DCJ Legal, you will coordinate the receipt, assessment, and processing of applications for legal representation, providing accurate procedural advice and maintaining high standards of stakeholder engagement. You will manage records, communications, and reporting systems to ensure seamless operation of the panel. You will also: Monitor and report on application progress, ensuring timely communication with clients, legal representatives, and internal stakeholders. Foster positive working relationships with key stakeholders, resolving enquiries or concerns in a professional manner. Maintain and update information on the Department’s website to ensure accuracy and accessibility. Provide administrative and clerical support, including drafting correspondence, briefing notes, letters, memoranda, agendas, and meeting minutes. Assist in developing and maintaining policies, procedures, and workflows to improve service delivery and efficiency. Raise purchase order requests and process invoices for goods and services in accordance with departmental policies. Identify and escalate issues or risks in processes, proposing solutions to maintain smooth operations. Contribute to continuous improvement initiatives to enhance operational practices within the team. Work as part of a collaborative and professional legal team, fostering strong relationships with internal and external stakeholders. What we’re looking for Experience in providing basic legal analysis and prioritising information to support timely and accurate decision making. Awareness of government processes and the ability to navigate administrative frameworks effectively. Strong communication skills, including liaising with stakeholders, responding to enquiries, and resolving issues professionally. Proven ability to manage competing workloads, maintain confidentiality, and contribute to team-based administrative and clerical tasks. Appointments are subject to reference checks. Some roles may also require the following checks/ clearances: National Criminal History Record Check in accordance with the Disability Inclusion Act 2014 Working with Children Check clearance in accordance with the Child Protection (Working with Children) Act 2012 Download the role description. If you are viewing this ad in Seek and wish to apply via their portal, you will be required to either set up a profile or login via your existing Seek account. To apply directly via the DCJ Careers site click here. Search for the job and click the ‘Apply now’ button. We focus on hiring people who share our commitment and goals of inclusion, collaboration, adaptability, courage and integrity. If you meet the essential requirements and the role resonates with you, please apply – you do not need to meet every desired requirement for us to want to talk to you. What We Offer We offer a variety of benefits, including: A challenging and rewarding career Flexible, autonomous work environment Competitive pay and conditions Training and development opportunities to build and maintain capabilities Health & Wellbeing and Employee Assistance Programs. Want more information? Visit our website to see more information on Working for us. We do work that really matters Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference. We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities. We're focused on breaking, rather than managing, disadvantage. It’s work that really matters. Apply now and join Australia’s top public sector employer where we will support you and provide an exciting and flexible working environment! Are you ready to join us? Click apply, attach an up-to-date résumé (maximum 5 pages) and a cover letter (maximum 3 pages) addressing the targeted question below with a brief outline on how you meet the requirements of the role: Targeted Question: Describe a situation when you were allocated urgent tasks with competing deadlines and the strategies you used to ensure all your work was completed in a timely manner. (No more than 300 words) Please ensure that your answer to this targeted question is contained within your cover letter. Please do not attach your answer as a separate document. Applications close: Thursday, 27 November 2025 at 11:59pm AEST. Got a question? For more information about the role or what it’s like to work for DCJ, please contact the hiring manager Katherine Chow at katherine.chow@justice.nsw.gov.au If you’ve got a question about applying or would benefit from an adjustment in the recruitment process to help you perform at your best (including an alternate method submission of the application), please contact Lois Jebin at lois.jebin@dcj.nsw.gov.au Visit Recruitment adjustments on the DCJ website to learn more. Inclusion and Diversity lies at the heart of how we recruit We continue to hire great people with a wide variety of skills, experience and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups. To find out what DCJ are doing to build an inclusive and diverse workforce, visit Inclusion and diversity on the DCJ website. Other Information A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months. For more information visit Applying for DCJ jobs on the DCJ website. Thank you for your interest in this role. We look forward to receiving your application. To keep up with recruitment opportunities at DCJ, follow us on Facebook: www.facebook.com/CareersatDCJ/ The Welcome Experience Thinking about moving to regional NSW? Get free, personalised support with housing, schools, jobs, and settling in. Learn more: www.nsw.gov.au/welcomeexperience The careers site currently promotes this service on the ‘Discover roles with DCJ in regional NSW’ page.

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Responsibilities

The role coordinates the operation of the Department’s legal panel for the representation of witnesses before investigative bodies. It involves managing applications for legal representation and ensuring effective communication with stakeholders.