INSTITUTE EXECUTIVE ASSISTANT at Premier Health

Dayton, Ohio, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Jun, 26

Salary

0.0

Posted On

18 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Meeting Coordination, Travel Arrangements, Proofreading, Correspondence Preparation, Liaison, Event Planning, Deadline Tracking, Filing Systems, Expense Reports, Confidentiality, Microsoft Office Suite, Virtual Meeting Platforms, Organizational Skills, Attention To Detail, Verbal Communication

Industry

Hospitals and Health Care

Description

Premier Physician Network FT / 80 hours per pay period General Summary/Responsibilities: The Institute Executive Assistant provides comprehensive administrative and organizational support to the leadership of the institute. This position plays a critical role in enabling the executive team to operate efficiently by managing complex calendars, facilitating communications, coordinating events, preparing documentation, and ensuring smooth day-to-day operations. The ideal candidate is professional, detail-oriented, and capable of handling confidential information with discretion. Essential Duties & Functions Essential Duties & Functions: • Manage executive calendars, schedule appointments, and coordinate internal and external meetings. • Organize travel arrangements, itineraries, and accommodations for executives and guests. • Prepare and proofread reports, presentations, correspondence, and meeting materials. • Serve as a liaison between executive leadership and institute staff, faculty, partners, and stakeholders. • Assist in the planning and execution of institute events, board meetings, and special projects. • Track deadlines, deliverables, and follow-ups for strategic initiatives and executive tasks. • Maintain organized filing systems (physical and digital) for institutional records and documents. • Process expense reports, invoices, and reimbursements in accordance with organizational policies. • Handle sensitive and confidential information with the highest level of discretion. • Provide general administrative support and contribute to a collaborative and efficient office environment. Other Duties & Functions: Other DUTIES AS assigned Qualifications Education Minimum Level of Education Required: High School completion / GED Additional requirements:  Preferred educational qualifications: Administrative secondary education preferred. Experience in health care secretarial work and familiarity with medical terminology are desirable. Experience Minimum Level of Experience Required: 5 - 7 years of job related experience Prior job title or occupational experience: N/A Prior specific functional responsibilities: N/A Preferred experience: N/A Other experience requirements: N/A Knowledge/Skills  Proficiency with Microsoft Office Suite and virtual meeting platforms.  Strong organizational and multitasking skills with exceptional attention to detail.  Excellent written and verbal communication skills.  Ability to work independently, prioritize tasks, and manage time effectively.  Professional demeanor and ability to interact with high-level stakeholders.  Discretion in handling confidential information and professional judgment in decision-making.

Responsibilities

The Executive Assistant provides comprehensive administrative and organizational support to the institute's leadership, focusing on managing complex calendars, facilitating communications, and coordinating meetings and events. This role ensures the executive team operates efficiently by handling documentation, tracking deliverables, and maintaining organized records.