Institutional Research Operations Coordinator, BMES-Affiliate at UT Southwestern Medical Center

Dallas, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

25 Dec, 25

Salary

0.0

Posted On

26 Sep, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Building Operations, Emergency Management, Shared Equipment Operations, Regulatory Compliance, Administrative Tasks, Troubleshooting, Collaboration, Training, Safety Compliance, Space Management, Report Preparation, Vendor Coordination, Equipment Maintenance, Policy Implementation, Inter-Institutional Collaboration, Documentation

Industry

Higher Education

Description

WHY UT SOUTHWESTERN? With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career! JOB SUMMARY The Research Operations Coordinator will collaborate with faculty, research staff, and administrative personnel from both institutions, UT Dallas and UT Southwestern, to oversee operations and maintenance of shared equipment, and to coordinate and implement policies and procedures governing shared resources within the Texas Instruments – Biomedical Engineering and Sciences (TI-BMES) Building. The role also includes ensuring compliance with institutional and governmental regulations related to research activities conducted in this collaborative environment. BENEFITS UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include: • PPO medical plan, available day one at no cost for full-time employee-only coverage • 100%25 coverage for preventive healthcare-no copay • Paid Time Off, available day one • Retirement Programs through the Teacher Retirement System of Texas (TRS) • Paid Parental Leave Benefit • Wellness programs • Tuition Reimbursement • Public Service Loan Forgiveness (PSLF) Qualified Employer • Learn more about these and other UTSW employee benefits! EXPERIENCE AND EDUCATION Required • Education Bachelor's Degree In Science • Experience 5 years in engineering, physical sciences, or related discipline Preferred • Education Master's Degree or PhD • Experience Fewer years of experience is acceptable with a higher degree (MS or PhD). JOB DUTIES 1. Building Operations & Emergency Management (in collaboration with support team at TI-BMES) · Troubleshoot facility-related issues and coordinate timely resolutions. · Serve as a contact for faculty, staff, and students regarding building-related concerns. · Conduct regular building inspections to identify and address maintenance issues. · Coordinate and manage renovations and space modifications. · Maintain and update building maps and operational documentation. · Collaborate with access control teams to manage and update access levels. 2. Shared Equipment Core Operations (TI-BMES – Equipment Core) · Oversee operations of shared lab spaces, ensuring appropriate use, cleanliness, and compliance with policies and regulations. · Develop standard operating procedures (SOPs) and training protocols in partnership with instrument vendors and faculty. · Ensure users meet all training and safety requirements before accessing shared resources. · Troubleshoot equipment issues and coordinate timely repairs. · Serve as point of contact for vendors and external stakeholders regarding equipment repair and service, deliveries, relocations, and installations. · Schedule equipment training sessions and demonstrations (virtual and in-person). · Provide hands-on training for key equipment such as autoclaves, dishwashers, gas manifolds and scientific instrumentation as experience and training allows. · Assess faculty needs to determine optimal shared space assignments and assist with laboratory setup. · Manage scheduling platforms and coordinate billing through iLabs in collaboration with the finance team. 3. Regulatory Compliance & Institutional Liaison · Coordinate with UTSW’s regulatory bodies to ensure adherence to institutional safety and operational policies, supporting compliance for research activities in shared lab spaces and shared equipment compliance. · Serve as liaison for Facilities Management and OSBC on building and safety matters. · Serve as the main contact for Asset Management teams for TI-BMES shared equipment. 4. Reporting & Administrative Tasks (in collaboration with support team at TI-BMES) · Prepare reports tracking shared equipment usage and inter-institutional collaborations. · Contribute to the annual space survey in compliance with institutional requirements. · Perform additional duties as assigned by the manager. SECURITY AND EEO STATEMENT Security This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information. EEO UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.

Responsibilities

The Research Operations Coordinator will oversee operations and maintenance of shared equipment and coordinate policies governing shared resources within the TI-BMES Building. The role includes ensuring compliance with institutional and governmental regulations related to research activities.