Instruction & CTE Coordinator at Oregon Coast Community College

Newport, Oregon, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Feb, 26

Salary

21.14

Posted On

05 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Customer Service, Data Management, Microsoft Office Suite, Communication, Time Management, Confidentiality, Team Collaboration, Event Planning, Record Keeping, Problem Solving, Attention to Detail, Bilingual, Teaching Confirmation Process, FERPA Compliance, Online Student Information System

Industry

Description

Description Position Title: Instruction & CTE Coordinator Department/Unit: Academic Affairs Classification: Coordinator II Status (exempt/non-exempt): Non-Exempt Grade: $20.73 - $21.14 Per Hour Reports to: Dean of Academic Pathways & CTE Percentage: 100% Annual/Academic year: Annual ( 12 Months) Location: Central County Campus – Newport, OR Telework Status: Regular telework is not a feature of this position. At the Supervisor's discretion, exemptions may be made for special projects or responsibilities requiring periodically needed focus time. Benefits and Insurances Employer premium support for Medical, Dental and Vision Insurance Optional employee paid insurance - life, AD&D, Short Term Disability Paid time off – vacation, personal hours, sick Paid holidays Oregon PERS retirement Tuition waivers This Position Application closes on 11.18.25 An Application is complete when the following have been uploaded: A Resume A Cover Letter Oregon Coast Community College (OCCC) is shaping the future of higher education in Lincoln County. In support of our mission, all OCCC employees demonstrate commitment to: Participation in cross-functional collaboration across the College. Continuous improvement. Understanding that student success is at the center of every staff position at the College. Having an entrepreneurial mindset and propensity to “see what is possible. Exhibit collegiality and respect for everyone. Being excited about and committed to advancing OCCC’s future: continued independent accreditation, growth and a great place to work. Position Summary Under the supervision of the Dean of Academic Pathways & CTE, this position will work closely with leadership of Nursing & Allied Health and Aquarium Science as well as other current and upcoming CTE programs to support CTE programming and all facets of the student application and acceptance processes. As part of the Course Scheduling team, this position is responsible for the teaching confirmation process. Additionally, the Instruction & CTE Coordinator works collaboratively with the Academic & Student Affairs and Administrative (ASA) Coordinator, to support the student experience. Duties and Responsibilities CTE Program Support Coordinates and provides administrative and office support for the Nursing & Allied Health, Aquarium Science, and other CTE programs to include students, faculty, and staff. Prepares various types of correspondence, reports, and other documents Maintains various program calendars to ensure program timelines are met. Gathers and compiles data, and prepares reports to ensure compliance with program regulations Attends department and Advisory Committee meetings, takes minutes and maintains records of meeting agendas and approved minutes Assists program leadership in preparation processes for program site visits Assists in the planning and execution of departmental events (graduation, testing, program admissions, etc.) Assists in maintaining assigned CTE program webpages Assists in creating and editing program publications Compiling, maintaining, and entering student and program data, timely and accurately, into program specific software's to ensure compliance Academic Affairs Operations Instructional Support Part of the Course Schedule team, responsible for the “Confirmation of Teaching Assignment” process, including sending and tracking faculty teaching confirmations, book order process, noting Open Education Resources for course identification, and syllabus submissions each term Responsible for notifying students, staff, security personnel, and proper signage when a class is cancelled Perform the Course Cancellation process when a course is removed from the active term schedule Student Support Processes incoming student records for Nursing & Allied Health, Aquarium Science and other CTE programs; including assuring all requirements are met pursuant to program requirements and regulatory agencies Follows federal and college directives and guidelines when processing and maintaining student records, data, and other information in a confidential manner Work collaboratively with the ASA Coordinator to: Greet students and the public, directs visitors, instructors, and students to proper locations throughout campus. Respond to requests for general information about the College. Handle phone calls of a general nature, providing information accordingly or putting the caller in touch with appropriate OCCC personnel. Handle confidential information in compliance with FERPA regulations. Schedule students for testing Serve as a general resource in the use of the college’s online Student Information System, by providing direction and technical assistance at a basic level when navigational problems or general trouble shooting needs arise. In the absence of the ASA Coordinator, serve as a support resource for college room reservations, ensuring seamless operations. Miscellaneous Participates in training, in-services and professional development Supports student success through participation in college committee work, Welcome Week, OCCC Cares, Commencement and/or related activities. Performs other duties, as assigned, that support the College’s mission. The list of essential functions is intended to be representative of the tasks performed by this position. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position. Supervisory Responsibility This position does not have any supervisory responsibility but may lead the work of Student, Volunteer, and/or Temporary Staff assigned to the area. Leading Work includes: Train and orient new hires in position tasks. Provide instructions on work tasks. Offer guidance, encouragement, and answer questions to ensure work tasks are completed efficiently. Requirements Qualifications Minimum Qualifications Minimum of a high school diploma or equivalent. Two (2) years of office clerical or administrative support experience Preferred Qualifications Experience working in Higher Education. Bilingual – Spanish Knowledge, Skills, and Abilities Qualifications Knowledge and experience in the use of computer software including Microsoft Office Suite (i.e. Word, Excel, PowerPoint, etc.) and Zoom. Knowledge of contemporary office practices, procedures and techniques, spelling, vocabulary, and grammar skills. Demonstrated customer service standards and principles including professional telephone etiquette. Demonstrated ability to communicate clearly, respectfully, and effectively in face-to- face, oral, written, and electronic forms. Demonstrated skill of time management and multi-tasking, with an attention to detail despite frequent interruptions. Demonstrated ability to use discretion and good judgment regarding confidential information. Ability to exercise independent judgment in complex and new situations. Working Environment & Physical Requirements While performing the duties of this job, the employee is required to: Sit, see and talk or hear. Have mobility to move between offices, classrooms, and floors. Use hands to finger, handle or operate computers, objects, tools or controls. Reach with hands and arms. Occasionally bend, stoop, and pull. Occasionally lift and/or move up to 25 pounds and have the ability to carry equipment and tools of moderate weight, using arms and hands. Have vision and hearing abilities required by this job include close vision and the ability to adjust focus, and complete and maintain various types of records. Hear the conversational voice and effectively communicate responses. Work in an office environment with potential for interruptions and background noise. Assignment will include presence at all primary OCCC locations and may include evening and weekend work. Travel between College sites and other locations will be required. Occasional travel and overnight stays outside of Lincoln County may be required for training and other purposes. The use of tobacco and smoke-emitting materials and devices including electronic cigarettes, is prohibited on all of the college’s campuses, including OCCC’s building exteriors and parking lots. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Oregon Coast Community College is an equal opportunity educator and employer We strive to recruit, develop, and retain the most talented people from a diverse candidate pool, and we encourage applications from persons with varied backgrounds and perspectives. In support of Oregon Veterans Preference in Public Employment, we encourage veterans and veterans with disabilities to explore employment opportunities at Oregon Coast Community College. All positions at Oregon Coast Community College are required to be available for work onsite as requested by the college. Employees must maintain Oregon residency as a condition of employment. Federal law prohibits the College from employing an individual who has not provided documentation for verification by the third day of employment. Contact Human Resources if you need assistance and/or an accommodation to aid your participation in our hiring process, contact Human Resources at 541-867-8515. Notice of Affirmative Action Policy- It is the policy of Oregon Coast Community College not to discriminate on the basis of race, color, sex, sexual orientation, gender identity, ?marital status, religion, national origin, age, disability, veteran status, or family relationship (ORS 659.340), in admission and access to, or treatment in, employment, educational programs, or activity as required by Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, the Age Discrimination Act, Americans with Disabilities Act, the Civil Rights Act of 1991, and their implementing regulations.

Responsibilities

The Instruction & CTE Coordinator will support CTE programming and manage student application processes. This role includes coordinating administrative tasks for various programs and assisting in the course scheduling and student support operations.