Intake Coordination Virtual Assistant at ReWorks Solutions

, , South Africa -

Full Time

Start Date

Immediate

Expiry Date

19 Aug, 26

Salary

0.0

Posted On

21 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Intake Coordination, Case Management, Professional Communication, Scheduling, Documentation Management, Multitasking, Microsoft Office, Google Workspace, Administrative Support, Patient Coordination

Industry

Outsourcing and Offshoring Consulting

Description

Job Title: Intake Coordination Virtual Assistant Location: South Africa Job Type: Full-Time, Remote Working Hours: US Hours (9am-5pm EST) Salary: South African Rand (ZAR) A highly organized and detail-oriented Intake Coordination Virtual Assistant is sought to support intake operations within an ABA environment. The successful candidate will be responsible for managing the full intake process from start to finish, including coordinating with families, collecting required documentation, scheduling appointments, communicating with providers and staff, and ensuring all cases move through the intake process efficiently. The ideal candidate possesses strong communication skills, excellent follow-up abilities, and the ability to manage multiple clients and tasks simultaneously. Key Responsibilities Coordinate and manage the full intake process from start to finish Communicate professionally and compassionately with families, providers, and staff Collect and maintain required intake documentation and records Schedule appointments and coordinate intake-related activities Follow up with families and providers to ensure timely completion of intake requirements Maintain accurate records, workflows, and intake tracking documentation Ensure all cases move efficiently through intake and onboarding processes Follow company processes and workflows accurately Manage multiple clients, schedules, and administrative tasks simultaneously Support additional intake coordination and administrative tasks as required Bachelor’s degree (BA/BS) highly preferred Previous experience in HCBS, CFTSS, healthcare intake, care coordination, ABA services, or healthcare administration preferred Strong communication and coordination skills required Strong organizational and follow-up skills required Ability to stay on top of multiple clients and tasks required Ability to work independently and maintain detailed records required Professional and compassionate communication skills required Strong attention to detail and multitasking abilities Ability to follow company processes and workflows accurately Proficiency in Microsoft Office and Google Workspace preferred Ability to work independently in a remote environment Reliable internet connection and a suitable home office setup Experience working with US-based healthcare or ABA environments is an advantage Comfortable working U.S. hours Remote work from home Fraud Disclaimer: ReWorks Solutions will never request payment during recruitment or require in-person office visits. All official communication will come from a ReWorks Solutions email address. Please verify any suspicious messages with our team directly.

Responsibilities

Manage the full intake process for an ABA environment, including coordinating with families and providers. Ensure efficient case movement through onboarding by collecting documentation and scheduling appointments.