Intake Specialist/Receptionist - Humble at The Law Office of Bryan Fagan

Humble, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

11 Jul, 26

Salary

0.0

Posted On

12 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Intake coordination, High volume reception, Customer service, Data entry, Communication skills, Legal terminology, Computer skills, Organization, Time management, Bilingual, Spanish, Call handling, Reporting, Document preparation

Industry

Law Practice

Description

Intake Specialist/Receptionist - Humble Department: Intake Employment Type: Full Time Location: Humble Reporting To: Mollie Levar Description About Us! Welcome to the Law Office of Bryan Fagan, where your family, future, and peace of mind are our top priorities. Our dedicated team excels in family law, estate planning, probate, and criminal defense, providing compassionate and expert guidance when you need it most. With 11 convenient locations across Texas—including two in Houston and offices in Austin, Dallas, San Antonio, Fort Worth, The Woodlands, Humble, Atascocita, and Kingwood and more offices coming—we are always nearby and ready to support you. Are you organized with a good work ethic, and self-disciplined? If so, we would love for you to join our growing team of Intake Specialist/Receptionist. We are seeking an experienced and motivated individual to join our firm as an Intake Specialist/Receptionist. As part of our intake team, you are the first point of contact for most new clients, gathering case information and coordinating their entry into our system. You accurately document the clients' case details, qualify the lead before placing them in our scheduling system and directing them to the appropriate consultation process. You must have strong communication skills, experience with accurate data entry, and the desire to learn common legal terminology. Bring your reliable and upbeat personality to our firm! Key Responsibilities Responsibilities: Meet daily call quota to qualify potential new clients. Build rapport with callers via email, phone or in-person. Gather data from inquiries to qualify potential new clients. Prepare necessary reports. Scan documents Prepare documents Handle high volume incoming and outgoing calls Follow script to gather information from callers Enter information into an online system Front desk reception responsibilities required. Gather reports at the end of the shift Skills, Knowledge and Expertise 2+ years of experience as a intake coordinator, high volume receptionist or customer service representative or office support role. Prior experience handling high volume call most preferred. Proven computer skills for look up and data entry. Have the ability to learn new technology and databases. Must have a track record of reliability and on time service. Have strong verbal, written, or in-person communication skills. Must be highly organized and be able to prioritize tasks. Bilingual in Spanish mostly preferred Benefits 401K - with matching up to 5%! Medical Insurance Dental insurance Health insurance Vision insurance Life Insurance Long & Short Term Disability Insurance Equal Opportunity Statement: We recognize that diverse experiences, perspectives and backgrounds enable us to be an even stronger company and workplace. Not only will you be welcome here, your unique thoughts and opinions will be encouraged, celebrated and deeply valued.

Responsibilities

The Intake Specialist serves as the first point of contact for new clients, responsible for gathering case information and qualifying leads. They also manage front desk reception duties, handle high-volume calls, and maintain accurate records in the firm's scheduling system.