Interior Renovations Assistant at INDIANAPOLIS MARION CNTY BLDG

Indianapolis, Indiana, United States -

Full Time

Start Date

Immediate

Expiry Date

24 Feb, 26

Salary

0.0

Posted On

26 Nov, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Time Management, Organizational Skills, Oral Communication, Written Communication, Customer Service, Computer Knowledge, Typing Skills, Office Operations, Self-Starter, Multi-Tasking, Team Player, Technical Skills, Punctuality, Dependability, Good Attitude, Work Ethic

Industry

Real Estate

Description

Description Job Summary: Provides general administrative and technical support for the Building Authority Interior Renovations Project Manager. Supports key planning, scheduling and documentation of the Maintenance Management System AMMS. Duties/Responsibilities: 1. Performs admin work on compliance documentation, AMMS documentation and keeping records up to date on the shared drive. 2. Supports Building Authority goals sustaining maintenance reliability and compliance through continuing improvements. 3. Assist with managing tenant, Shop and Supervisor expectations. 4. Prioritize and organize tasks for the Interior Renovations PM. 5. Assist with creation of new reporting and documentation of standards and processes. 6. Prepare project post-completion close out and billing. 7. Maintain space allocation reports, project logs and files. 8. Verification of work order completion for Alteration proposals. 9. Work with vendors and partners to complete tasks for engineering and related fields. 10. Type and distribute miscellaneous business correspondence for the General Manager and other Building Authority personnel, as necessary. 11. Maintain and update building signage and directories. 12. Maintains alteration work order logs for weekly review. (All locations) Requirements Minimum Qualifications: 1. College degree in architecture, space planning or related field preferred, but equivalent work experience will be considered. 2. AMMS experience is a plus, but ability to learn quickly is required. 3. Excellent time management and organizational skills. 4. Possess excellent oral and written communication skills. 5. Must be polite and mannerly, on the phone, in correspondence and in person. 6. Strong computer knowledge with good typing skills. 7. Multi phone line experience is helpful. 8. Must be friendly and have excellent customer service skills. 9. Knowledge of office operations and procedures. 10. Ability to be a self-starter and to perform duties with minimum supervision 11. Ability to handle multiple tasks at one time from multiple people. 12. Ability to work well with public and fellow employees in a professional, courteous, and pleasant manner. 13. Ability to work well under pressure. Competencies required to be successful: 1. Technical skills 2. Solid work ethic 3. Good attitude 4. Team player 5. Self-motivated 6. Good communicator 7. Punctuality and dependability AAP/EEO Statement IMCBA is committed to being an equal opportunity employer. Company policy is to offer equal opportunity to all qualified employees and applicants for employment without regard to race, color, religion, national origin, sex, age, veteran status, disability or any other category protected by applicable federal, state or local laws. This policy is applicable to recruitment, hiring, rates of pay, job assignments, promotion, training, discipline, and all other terms and conditions of employment. Reasonable Accommodations IMCBA complies with the Americans with Disabilities Act (ADA) and the ADA Amendments Act (ADAAA). As such, IMCBA will make reasonable accommodation for known physical or mental disabilities of a qualified and disabled applicant or employee, unless the accommodation would cause an undue hardship on the operations of the company. Because the need for an accommodation is often not apparent, it is the responsibility of the employee to request accommodation. Requests should be made to the Human Resources Department. The individual should identify what accommodation he or she believes is needed to perform the essential functions of the job. Employees may be asked to provide medical evidence to support the need for the requested accommodation. Please contact the Human Resource Department with any questions or requests for accommodation. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. I certify that I have read, understand and received a copy of my current job position description.

Responsibilities

The Interior Renovations Assistant provides administrative and technical support for the Building Authority Interior Renovations Project Manager. Key duties include managing documentation, supporting maintenance reliability, and assisting with project close-out and billing.