Intern, Business Operations & Governance at AirAsia

Sepang, Selangor, Malaysia -

Full Time

Start Date

Immediate

Expiry Date

05 Jun, 26

Salary

0.0

Posted On

07 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Coordination, Stakeholder Management, Process Oversight, Contract Lifecycle Management, Vendor Management, Performance Analysis, Reporting, SLA Management, Training Coordination, Financial Documentation, Liaison, Administrative Support, Process-Driven, Analytical Mindset, Organizational Mastery, Communication

Industry

Airlines and Aviation

Description

Job Description We are seeking a proactive and detail-oriented Business Operations & Governance Intern to join our team. This role is designed for a candidate with a business background who excels at coordination, stakeholder management, and process oversight. You will play a vital role in ensuring that our operational workflows—from vendor management to staff welfare—run seamlessly. Duties and Responsibilities: Contract Lifecycle Management: Monitor contract timelines and triggers. Coordinate with Persons-in-Charge (PICs) to initiate renewals, escalate bottlenecks, and maintain accurate records of finalized agreements. Vendor & Service Analytics: Conduct monthly performance analysis of external vendors and internal service delivery. Prepare comprehensive reports to ensure Service Level Agreements (SLAs) are met. Training & Development Coordination: Facilitate the end-to-end training process. This includes logistics, calendar management, and handling financial documentation (PO, invoicing, and payment) with service providers. Stakeholder Coordination: Act as a liaison between Group ICT and internal business entities to ensure smooth service delivery and communication. Administrative Support: Assist in organizing and coordinating meetings, workshops, and events related to IT governance. Competencies & Core Skill Sets Currently pursuing or a graduate of a Degree/Diploma in Business Administration, Management, Finance, or a related field. Process-Driven: Strong understanding of administrative workflows and basic financial processes (POs, Invoicing). Analytical Mindset: Ability to interpret performance data and translate it into clear, actionable reports. Organizational Mastery: Exceptional ability to manage multiple timelines (contracts, trainings, events) without losing sight of detail. Communication: Excellent verbal and written skills for coordinating with PICs, vendors, and internal leadership. Personal Style and Behavior Firm yet Diplomatic: Able to hold stakeholders accountable to deadlines while maintaining professional relationships. Proactive & Resourceful: Doesn't wait for instructions when a contract trigger is approaching; takes initiative to start the process. Adaptable: Comfortable switching between analytical reporting and event planning. High Integrity: Handles sensitive contract and financial data with total confidentiality and discretion. About Governance, Assurance, & Planning (GAP): GAP aims to close the knowledge gap and make all relevant data easier to access across the Group ICT Department so that we can align on a “single source of truth”. We are devoted to building a team with diversity of thought, background and experience. Our goal is to drive a vibrant culture of transparency and collaboration, so that every person has deeper opportunities to excel, while doing meaningful work. The unit will centrally manage: ○ Governance and SOPs, ○ Risk management, ○ Audit monitoring and closures, ○ Cybersecurity coordination, ○ Financial administration and planning, and ○ Strategy planning GAP will monitor, maintain and enforce policies and will also liaise with other Group ICT departments for related deliverables and submissions. GAP will identify, organize, review and maintain where applicable, all data related to projects, assets and systems under care, contracts and financials. We are all different - one talent to another - that is how we rely on our differences. At AirAsia, you will be treated fairly and given all chances to be your best.We are committed to creating a diverse work environment and are proud to be an equal opportunity employer. Search Firm Representatives - AirAsia does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place.

Responsibilities

The intern will manage contract timelines, coordinate renewals, and maintain agreement records, while also conducting monthly performance analysis of vendors and internal services to ensure SLAs are met. Key duties include facilitating end-to-end training logistics and acting as a liaison between ICT and business entities for smooth service delivery.