Intern - Workplace Experience at Too Good To Go

Lisbon, , Portugal -

Full Time

Start Date

Immediate

Expiry Date

04 May, 26

Salary

0.0

Posted On

03 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Event Planning, Communication, Problem-Solving, Budget Management, Interpersonal Skills, Sustainability Focus, Logistics, Administrative Support, Detail-Oriented, Customer Service, Organizational Skills, Project Management, Relationship Building, Resourcefulness

Industry

Environmental Services

Description

At Too Good To Go, we have an ambitious mission: to inspire and empower everyone to fight food waste together. More than 1/3 of all food produced in the world is wasted. And that has a huge impact on the health of our planet. 10% of greenhouse gas emissions come from food waste and loss. Through our marketplace app, we connect businesses that have unsold, surplus food, with consumers who can buy and enjoy it at ⅓ of retail value. We are a certified B Corporation with a mission to empower everyone to take action against food waste. Alongside our marketplace app, we create educational tools, explore new business solutions, and influence legislation to help reduce food waste. The Workplace Experience Intern plays a central role in cultivating a welcoming, functional, and inspiring environment for the entire Too Good To Go team. This position is responsible for the seamless day-to-day operations of our office, ensuring that it is a space that supports our work, reflects our values, and brings people together. As the central point of contact for all office-related matters, this role will ensure our workspace runs as smoothly as possible. The ideal candidate is part operations manager, part event planner, and a people person, with a keen eye for detail and a passion for creating a positive atmosphere. Your Key Responsibilities: Reception Management: Establish a positive and collaborative relationship with the coworking operator, in order to become the go-to person for all visitors and guests, dealing with mail and deliveries, and ensuring the office room is fully prepared and well-maintained for daily use, and manage the access for all staff Daily Office Operations: Manage daily office life by overseeing a range of administrative tasks, such as managing weekly grocery orders, ordering office supplies, gifts run and company merchandise for new joiners, and Hardware & Phone management: You will support the process for procuring, distributing and managing the inventory of all IT equipment and mobile phones. In addition, you will handle phone subscriptions for staff if required. Event Planning & Engagement: Plan and execute a variety of company events and celebrations, from Shareback volunteering to larger gatherings like summer and end of year parties. This also includes organizing staff gifts to celebrate key milestones and achievements, supporting TGTG visitors to the office, and organising local and global Townhall viewings. You will also work closely with the DEI Taskforce in your market to organise any local DEI activities, and drive social activities in your market. Ad-hoc projects: Additionally, you will identify opportunities to improve administrative processes and support on a variety of ad-hoc projects to enhance the overall workplace experience. Knowledge, Skills, and Experience Required: Operational Excellence: Proven experience in an office management, facilities, or similar administrative role, with a strong focus on maintaining a highly organized and efficient workspace. Logistics & Planning: Exceptional project and event management skills, with the ability to handle multiple tasks simultaneously while maintaining a keen attention to detail. Budgeting & Finance: Experience managing budgets, tracking expenses, and handling invoices with accuracy. Proactive & Resourceful: A natural problem-solver who can anticipate needs and find creative solutions with a can-do attitude. Interpersonal Skills: Excellent communication and relationship-building abilities, with a friendly and professional demeanor. You thrive on helping others and are the go-to person for all office-related queries. Sustainability Focus: A passion for sustainability and a desire to contribute to our mission through practical, daily actions within the office. Requirements Suggested Revision: Organizational Superpower: You are naturally organized and detail-oriented. You love creating lists, tidying up processes, and ensuring everything is in its right place. Service-Oriented Mindset: Previous experience in hospitality, customer service, or administrative support is a plus. You have a friendly, approachable demeanor and enjoy taking care of others. Logistics & Planning Enthusiast: You have a knack for planning and coordinating. Whether it's a team lunch or a volunteer day, you can handle multiple tasks simultaneously while maintaining a keen attention to detail. Administrative Flair: You are comfortable handling numbers and administrative paperwork (like invoices and expense tracking) with accuracy. Proactive & Resourceful: A natural problem-solver who can anticipate needs and find creative solutions with a “can-do” attitude. Interpersonal Skills: Excellent communication and relationship-building abilities, with a friendly and professional demeanor. You thrive on helping others and you are fluent in Portuguese and English (essential for communicating with local vendors and our global team). Sustainability Focus: A passion for sustainability and a desire to contribute to our mission through practical, daily actions within the office. The Workplace Experience Intern will report to the CD in a market. Our values We Win Together We Raise the Bar We Keep It Simple We Build A Legacy We Care What we offer A rare opportunity to work in a social impact company (and certified B Corporation!) where you can see real and tangible impact in your role. Working alongside an international community of users, partners and 1,200+ colleagues across 20 countries that are on the same important mission. Personal and professional development opportunities in a fast-paced scale-up environment. An inclusive company culture where you can bring your authentic self to work Most of your time will be spent in the office with the team but we do offer flexibility to work from home as well. A strong, values-driven team culture where we celebrate successes and socialise with colleagues Work Flexibly: Enjoy hybrid working from our great offices, at home or abroad. Health insurance Additional days off for significant life events Celebrate and Socialise: Regular social events like summer and winter parties. Coffee, snacks and fully-equipped kitchens. Get to know our community with a monthly free Surprise Bag Paid volunteer time through our Shareback volunteering programme Women in the Workplace, P.R.I.D.E., People of Colour and Functionally Diverse Employee Resource Groups Job Ref: #LI-CT1 A Movement for Everyone We want to inspire and empower everyone to fight food waste together. With that mission, it’s only natural that we want to build a diverse and inclusive team of highly capable individuals who are passionate about doing things in a better way. We strongly believe we all excel and are more creative when we’re allowed to be ourselves, and we’re committed to a culture where all of us belong. We are an equal opportunity employer and all employment is decided on the basis of qualifications, merit and business need. If you need reasonable accommodation at any point in the application or interview process, please let us know.

Responsibilities

The Workplace Experience Intern is responsible for managing daily office operations and ensuring a welcoming environment for the team. This includes reception management, event planning, and supporting various administrative tasks.