Key Duties

• Undertake a variety of administrative duties to support the Employer Engagement team and department. This will include general administrative support, invoicing, updating the CRM system, administering the jobs board and providing marketing and logistical support as required.
• Deal with a range of enquires from internal and external customers via email and telephone in a professional and timely manner.
• Gather and analyse data to update administrative systems with accurate information, establishing basic trends and patterns in any data submitted, producing monthly management information and reports.
• Collaborate with others in regular team and departmental meetings to make recommendations for developments of established processes and procedures.
• Establish working relationships with key contacts to help improve service levels, including employer contacts and colleagues within Student Futures and the wider University.

Specific Duties

• Carry out a range of administrative tasks to support the delivery of an annual programme of blended (online and on-campus) employer engagement activity.
• Day to day management and administration of Cardiff University’s online jobs board using TargetConnect to communicate with organisations as appropriate, and monitoring advertisements placed on the site to ensure compliance with University guidelines.
• Update the CRM database system to maintain accurate information and ensure contacts are up to date.
• Provide a wide range of marketing administrative support to help promote employer events and promotion of recruitment campaigns and opportunties.
• Provide regular content for communications team, update digital resources and create weekly marketing emails for colleagues highlighting student and graduate opportunities and upcoming events.
• Carry out financial administration tasks including invoicing and working with the Employer Engagement Manager and Finance team to resolve queries.
• Work with the Employer Engagement Manager to produce and update student and employer user guides, policies and guidelines, making recommendations to improve team systems and procedures where appropriate.
• Plan and organise online and face to face meetings for the Employer Engagement team members, taking minutes as required.
• Support team to update and maintain target employer lists which contribute to achievement of annual team targets and key priorities.
• Actively contribute to knowledge sharing within the Team and contribute regularly to new Teams site and SharePoint files to support colleagues.
• Contribute to the wider administrative team, providing support in other areas of the Division as required and undertaking associated training.
• Undergo personal and professional development that is appropriate, and which will enhance performance.

General Duties

• Ensure that an understanding of the importance of confidentiality is applied when undertaking all duties
• Abide by University policies on Health and Safety and Equality and Diversity
• Perform other duties occasionally which are not included above, but which will be consistent with the role.

Key Duties

• Undertake a variety of administrative duties to support the Employer Engagement team and department. This will include general administrative support, invoicing, updating the CRM system, administering the jobs board and providing marketing and logistical support as required.
• Deal with a range of enquires from internal and external customers via email and telephone in a professional and timely manner.
• Gather and analyse data to update administrative systems with accurate information, establishing basic trends and patterns in any data submitted, producing monthly management information and reports.
• Collaborate with others in regular team and departmental meetings to make recommendations for developments of established processes and procedures.
• Establish working relationships with key contacts to help improve service levels, including employer contacts and colleagues within Student Futures and the wider University

Specific Duties

• Carry out a range of administrative tasks to support the delivery of an annual programme of blended (online and on-campus) employer engagement activity.
• Day to day management and administration of Cardiff University’s online jobs board using TargetConnect to communicate with organisations as appropriate, and monitoring advertisements placed on the site to ensure compliance with University guidelines.
• Update the CRM database system to maintain accurate information and ensure contacts are up to date.
• Provide a wide range of marketing administrative support to help promote employer events and promotion of recruitment campaigns and opportunties.
• Provide regular content for communications team, update digital resources and create weekly marketing emails for colleagues highlighting student and graduate opportunities and upcoming events.
• Carry out financial administration tasks including invoicing and working with the Employer Engagement Manager and Finance team to resolve queries.
• Work with the Employer Engagement Manager to produce and update student and employer user guides, policies and guidelines, making recommendations to improve team systems and procedures where appropriate.
• Plan and organise online and face to face meetings for the Employer Engagement team members, taking minutes as required.
• Support team to update and maintain target employer lists which contribute to achievement of annual team targets and key priorities.
• Actively contribute to knowledge sharing within the Team and contribute regularly to new Teams site and SharePoint files to support colleagues.
• Contribute to the wider administrative team, providing support in other areas of the Division as required and undertaking associated training.
• Undergo personal and professional development that is appropriate, and which will enhance performance

General Duties

• Ensure that an understanding of the importance of confidentiality is applied when undertaking all duties
• Abide by University policies on Health and Safety and Equality and Diversity
• Perform other duties occasionally which are not included above, but which will be consistent with the role