BUILD THE FUTURE WITH US!

We build relationships. We build Communities. We build the Future. At Lindsay Construction, we have been growing the communities of Atlantic Canada for over 65 years, and we want you to join us! Be part of something great and feel the impact you make on the community you live in.
The Internal Operations Administrator plays a key role in supporting internal teams by providing comprehensive administrative and operational support to ensure the smooth day-to-day functioning of the business. This role focuses on coordinating internal processes such as client contracts, subcontracts, billing activities, and monitoring compliance deadlines. Additionally, you will support internal steering committees, contribute to continuous improvement initiatives, and help drive progress on monthly goals and action items.

JOB REQUIREMENTS

Our ideal candidate has the following:

• Bachelor’s degree, diploma, or equivalent experience in a related role.
• General knowledge of office procedures and administrative best practices.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Teams.
• Strong attention to detail with excellent time management and organizational skills.
• Professional demeanor with the ability to adapt to shifting priorities.
• Excellent written and verbal communication skills.
• Proven ability to meet tight deadlines while managing competing priorities.
• Strong interpersonal skills with a focus on building effective, collaborative relationships.
• Ability to multitask and manage multiple projects simultaneously.
• Experience with Jonas Accounting Software and Project Sight is considered an asset.
• Previous experience in the construction industry or a similar project-based environment is an asset.

Here’s what your day-to-day looks like:

• Facilitate clear communication among internal teams, clients, contractors, and subcontractors regarding project expectations, updates, and changes.
• Maintain up-to-date communication with all project stakeholders.
• Convey internal requirements, including contracts, billing, and compliance deadlines, to project teams and subcontractors.
• Set up project systems at initiation using software like Jonas, Project Sight, and Microsoft Teams.
• Ensure smooth project handovers by managing contracts, budgets, and project files.
• Assist with document control to meet critical timelines.
• Prepare and distribute client and subcontractor contracts, reports, and manuals.
• Maintain accurate electronic and paper filing systems, including cost budgets and record logs.
• Manage job-related correspondence and subcontractor project documents ensuring compliance.
• Schedule and support project meetings; record and distribute meeting minutes promptly.
• Assist with monthly billing and support internal steering committee meetings focused on operational improvements.