International Visits & Events Officer at University of Queensland

, , Australia -

Full Time

Start Date

Immediate

Expiry Date

15 Mar, 26

Salary

91295.0

Posted On

15 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Event Coordination, Budget Management, Organizational Skills, Planning Skills, Attention To Detail, Time Management, Customer Service, Communication Skills, Dignitary Management, Protocol And Etiquette, Microsoft Office Proficiency, Research Skills, Logistics Coordination, Hospitality Services, Stakeholder Management, Manual Tasks

Industry

Higher Education

Description

Global Partnerships Division Full-time, Fixed-term position through March 2027 Base salary will be in the range $82,133 - $91,295 + 17% Superannuation (HEW Level 5) Based at our St Lucia campus About This Opportunity Global Partnerships has an exciting opportunity for an enthusiastic and driven Events Officer or Coordinator to join a high-performing and dynamic team. You will coordinate and deliver official visits to UQ and key onshore engagement events. The position works in collaboration with other units across the University to support UQ’s international partnership efforts by advising on program development and meeting/event format, and coordinating operations, logistics and hospitality services. About UQ As part of the UQ community, you’ll have the opportunity to work alongside the brightest minds, who have joined us from all over the world. Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you’ll have the opportunity to contribute to activities that have a lasting, real-world impact. Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as: 17% superannuation contributions + 17.5% annual leave loading Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family Career development opportunities –access to exclusive internal-only vacancies and our Study for Staff program On campus childcare options Affordable parking (from just $6.40 a day) Salary packaging options Duties and responsibilities include, but are not limited to: Research visiting delegations to determine their requirements and consult with UQ staff to develop appropriate programs for all participants. Manage correspondence with internal and external stakeholders, including high-level diplomatic representatives. Arrange all logistics associated with visits including catering, transport, accommodation, photography/video and audiovisual requirements. Conduct campus tours and accompany delegates during their visit. Maintain accurate records of international visits. Prepare reports on visit and event activities for the Manager, International Visits and Events. Assist with the organisation and delivery of key events for Global Partnerships. Book, negotiate and supervise suppliers and maintain effective working relationships. This is a Full-time, Fixed-term position through to March 2027 at HEW Level 5. The full-time equivalent base salary will be in the range $82,133 - $91,295 plus super of up to 17%. About You A completed undergraduate degree level qualification in marketing, event management, or business administration, or an equivalent combination of relevant experience and education/training. Demonstrated experience in event coordination, including management of budgets and income and expenditure, as well as demonstrated organisational and planning skills, including excellent attention to detail and the ability to use initiative. Excellent time management skills and the ability to coordinate and prioritise competing deadlines within tight timeframes while providing exceptional customer service to all levels of stakeholders. Demonstrated computer proficiency in Microsoft Office with a knowledge of administrative procedures, systems and databases. Excellent communication skills and an interest in communicating and interacting with people from diverse cultures. Experience in dignitary management and application of protocols and etiquette. Willingness to undertake manual tasks including loading and unloading boxes, banners and other items. Whilst this is not a mandatory criteria, you might have additional experience crafting engaging event communications - from web content and invitations to post-event follow-ups—along with strong design skills and confidence using InDesign. If you have the ability to speak a second language, it will help you connect with the diverse audiences that we speak to regularly in this role. The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia and criminal check. You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment. Questions? For more information about this opportunity, please contact Ms Teresa Winch (Manager, International Visits and Events) on t.winch@uq.edu.au For application queries, please contact talent@uq.edu.au stating the job reference number in the subject line. Want to Apply? We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload: Resume A cover letter summarising how your background aligns with the 'About You' section Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact talent@uq.edu.au. Other Information UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role. Applications close Sunday January 11 at 11.00pm AEST (R-58894). Please note that interviews have been tentatively scheduled for Friday January 16th 2026 and all candidates can expect to be updated next year after the advertisement has closed. The University of Queensland (UQ) acknowledges the Traditional Owners and their custodianship of the lands on which UQ is situated. We pay our respects to their Ancestors and their descendants, who continue cultural and spiritual connections to Country. At the University of Queensland, we are proud to be one of Australia’s leading research and teaching institutions, consistently ranking among the top 50 universities worldwide. As a member of the prestigious Group of Eight (Go8) universities, UQ is widely recognised for its intensive focus on research and teaching excellence – evidenced by our numerous accolades including more teaching awards than any other Australian University and reflected in UQ being the number one recipient of ARC Fellowships and Awards nationally across all scheme years (totalling 452 awards worth $339 million). Our state-of-the-art facilities, libraries, and cutting-edge research centres offer unparalleled opportunities for academic and professional growth. With five faculties, a number of globally recognised research institutes, and over 100 research centres, we attract an interdisciplinary community of more than 7000 staff, supporting more than 55,000 current students from over 137 countries. UQ is dedicated to supporting the career aspirations of our students and staff. Our comprehensive career services provide personalized guidance, skills development, and networking opportunities to help you achieve your professional goals. Whether you are a student seeking internships and job placements or a staff member looking for career advancement, UQ is here to support you every step of the way. UQ values equity, diversity and inclusion and seeks to reflect the broader community by attracting and retaining high-quality staff from a range of backgrounds. Our commitment to equity, diversity, and inclusion aims to ensure that everyone at UQ feels valued and empowered to achieve their full potential. We are particularly interested to hear from people who bring diversity to UQ – whether that be gender identity, LGBTQIA+, cultural and/or linguistic, Aboriginal and/or Torres Strait Islander peoples, or people with a disability. Whether you are a recent graduate, an Academic, or an experienced professional, UQ offers a wide range of opportunities to help you grow and succeed. Explore our current job openings, discover our programs, and become part of a community that is dedicated to creating lasting, meaningful impact for the communities in which we live and work. For more information about working at UQ and our employee benefits (such as generous leave provisions, 17% superannuation, flexible working arrangements, and health and wellness discounts) please visit Why Work at UQ.

Responsibilities

Coordinate and deliver official visits to UQ and key onshore engagement events while collaborating with other units to support UQ’s international partnership efforts. Manage logistics, correspondence, and maintain accurate records of international visits.