Internship Logistics/Facility Management and Infrastructure at NATO

Paris, Ile-de-France, France -

Full Time

Start Date

Immediate

Expiry Date

25 Jul, 26

Salary

1503.05

Posted On

26 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Logistics, Facility management, Infrastructure maintenance, Inventory management, Microsoft Office, Outlook, Word, Excel, Administrative support, Data entry, Stock control, Process improvement

Industry

IT Services and IT Consulting

Description

SCIENCE AND TECHNOLOGY ORGANIZATION COLLABORATION SUPPORT OFFICE NOTIFICATION OF INTERNSHIP OPEN TO NATIONALS OF NATO MEMBER STATES ONLY Post Title: Personnel, Administration and Logistics (PAL) Science and Technology Organization Collaboration Support Office (STO/CSO) Grade: Internship Logistics/Facility Management and Infrastructure Duty location: Paris (Neuilly-sur-Seine), France Duty start: 01 July 2026 Closing Date: 29 May 2026 Vacancy ref.: 260509 The interview of shortlisted candidates is provisionally scheduled to be held via phone/webex by mid-June 2026. 1. POST CONTEXT AND RESPONSIBILITIES The NATO Science & Technology Organization (STO) is a NATO subsidiary body to the North Atlantic Council (NAC), and is governed by the NATO Science and Technology Board (STB). The STB reports to the NAC through the Military Committee (MC) and the Conference of National Armaments Directors (CNAD). The mission of the STO is to help position the Nations and NATO Bodies’ S&T investments as a strategic enabler of the knowledge and technical advantage supporting the defence and security posture of Allies and partner Nations. As described in the STO Charter, the STO Collaboration Support Office (CSO) is one of the three Executive Bodies of the STO. Within the framework of the STO Collaborative business model, the CSO provides executive and administrative support to the S&T activities conducted through the eight STO Scientific and Technical Committees (STCs). The CSO facilitates the world’s largest and most vibrant scientific network for defence and security. More than 5 000 scientists and engineers from NATO and Partner Nations are engaged in approximately 460 carefully selected S&T Activities in the Collaborative Programme of Work (CPoW). Together, they work to solve real-world problems that Nations face today, and to better prepare their Armed Forces to meet future challenges. In its areas of expertise, the CSO provides assistance and support to the NATO Science and Technology Board (STB), its Chair, the Chief Scientist, and his/her office. The Personnel, Administration and Logistics (PAL) Branch is one of the three branches providing the secured collaborative environment and enabling to conduct the S&T Collaborative Program of Work. The PAL Branch includes the sections of Personnel and Administration, Facilities Management (FM), and Security. Facilities Management comprises general services, logistics, postal services, reprographic services as well as infrastructure and building maintenance; Security covers the physical protection of personnel, of the premises, and of the equipment required for the operations of the CSO. 2. Functions include: The intern is part of the PAL Branch. Under the direction of the Branch Head (PAL) and Principal Assistant (PAL), he/she is responsible for supporting the PAL Branch in all matters concerning general services, logistical, postal service, infrastructure and building maintenance as necessary. He/She will: 1. Undertake an Inventory of goods, equipment, furniture. 2. Keep the inventory database up to date, performing regular checks and update reports. 3. Follow-up of the stocks to help anticipate orders. 4. Handle the delivery of goods as necessary (incl. heavy materials). 5. Manage the allocation of goods for internal meetings. 6. Assist the PAL branch in keeping track of CSO Staff requests for goods or services and taking action promptly to satisfy requirements. 7. Provide support in the mailing of goods and documents. 8. Support the monitoring of infrastructure, maintenance requirements and minor works. 9. Support the escorting of service providers within the premises as necessary. 10. Participate in the modernization of internal processes, identify areas for improvement, propose corrective actions and create new tools as necessary. Special Requirements and Additional Duties Performing other related functions as directed by the Branch Head (PAL) and the Principal Assistant (PAL). 3. QUALIFICATIONS ESSENTIAL Professional /Experience • Ideally an experience in logistics, facility management, infrastructure or building maintenance. Education/Training • A technical degree in logistics, facility management, infrastructure or building maintenance or demonstrated equivalent training. • Be able to use common office software suites, such as Microsoft Office tools (Outlook, Word and Excel). Language • Proficient knowledge of one of the two official NATO languages (SLP:4343) and a fair knowledge of the other (SLP: 2222). The work is mainly conducted in English. DESIRABLE The following would be considered an advantage: Professional /Experience • Prior experience in a multinational environment. Education/Training • Training in the use of office software suites. • Logistics, Facility Management, Infrastructure and building maintenance qualifications. • Very good knowledge of both NATO official languages. 4. COMPETENCIES/PERSONAL ATTRIBUTES a) Reliability, trustworthy, discreet, with high sense of responsibility. b) Good judgment. c) Ability to take initiative and to work independently. Should possess a flexible approach allowing the incumbent to respond reliably and competently to changing requirements. d) Capable of working in a demanding international environment. e) Personal qualities of tact, judgment, adaptability. Diplomacy and propriety in order to work harmoniously with colleagues and other staff, both civilian and military, from NATO and non-NATO Nations, as well as with staff from private scientific/industrial organisations. 5. SECURITY CLEARANCE LEVEL The applicant must be eligible for a NATO Secret security clearance. 6. WORKING ENVIRONMENT Normal office work environment. 7. EMPLOYMENT TERMS AND CONDITIONS The position is for an internship of six months. Upon conditions, a follow-up contract of six months shall be offered to the incumbent (the maximum of the assignment being one year). The basic monthly salary will be Euro 1503.05 and is subject to taxation. The post holder will benefit from 30 days annual leave (prorated as necessary). The selected candidate will benefit from a work accident insurance. Any other insurance will be contracted individually and paid by the post holder. The CSO Director will appoint the selected candidate through the signature of his/her contract. The appointment is subject to the receipt by the CSO of a security clearance (provided by the national authorities of the incumbent). 8. APPLICATION PROCEDURE Only nationals of the 32 NATO member countries can apply for this position. Applications must be submitted here: https://nato.taleo.net/careersection/2/jobsearch.ftl?lang=en. A Selection Committee will evaluate the applications. Applicants who pass an initial screening by the Selection Committee will be contacted for an interview with the Selection Committee located in Paris, France, by mid-June 2026 (via phone and webex), Candidates will attach a resume, an application letter and educational qualifications certificates to their application. NATO will not accept any phase of the recruitment and selection prepared, in whole or in part, by means of reference documents without proper quotes (plagiarism), or any tools available on internet, including but not limited to translation facilities, or generative artificial-intelligence (AI) tools. NATO reserves the right to screen applications to identify the use of such tools. All applications prepared, in whole or in part, by means of such tools will be rejected without further consideration, and NATO reserves the right to take further steps in such cases as appropriate NATO as employer values diverse backgrounds and perspectives and is committed to recruiting and retaining a diverse and talented workforce. NATO welcomes applications of nationals from all NATO Nations and strongly encourages women to apply. According to the NATO Civilian Personnel Regulations, Staff members are appointed on the condition that they are over 21 and under 60 years of age at the time of taking up their appointment. However, appointment may be offered to candidates of 60 years of age or more provided that the expiry date of the contract is not later than the date at which the candidate attains the age of 65.

Responsibilities

The intern will support the Personnel, Administration and Logistics branch by managing inventory, maintaining infrastructure, and handling logistical requests. They will also assist in modernizing internal processes and coordinating with service providers on-site.