Internship Programs Assistant at AMERICAN INSTITUTE FOR FOREIGN STUDY

Stamford, Connecticut, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Apr, 26

Salary

23.0

Posted On

15 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Communication Skills, Project Management, Microsoft Office, Microsoft Online Tools, Canva, Attention to Detail, Database Management, Visa Documentation, Application Processing, Team Collaboration, Intern Communications, CISI Insurance, Presentation Creation, Document Management, Problem Solving, Marketing Experience

Industry

Education Administration Programs

Description

Job Details Job Location: American Institute for Foreign Study Inc - Stamford, CT 06905 Position Type: Temporary/Seasonal Salary Range: $23.00 - $23.00 Hourly AIFS Abroad Internship Programs Assistant Department: Internship Programs Team Position: Temporary, Part-time, 20 hours per week Pay rate: $23 per hour Location: Remote and/or Hybrid Project duration: February 16 – June 26, 2025 (subject to change) Expected Start Date: Monday, February 16, 2025 About AIFS Abroad AIFS Abroad partners with more than 500 colleges and universities worldwide to expand access to education abroad. As a well-established international education provider, we support institutions and students through high-quality academic, internship, and cultural programs around the globe. Position Overview The Internship Programs Assistant will support the Internship Programs Team with application processing, database management, visa and immigration documentation, and inter communications. This role offers an excellent opportunity for someone interested in international education operations and partner engagement within a global organization. Key Responsibilities Program Operations Support Audit and review submitted application materials for completeness and accuracy Approve documents within internal portals Communicate with applicants regarding missing materials or required corrections Collaborate with team members and managers to resolve application or process issues Visa & Immigration Support Learn, document, and support visa and entry procedures for all program locations, with particular focus on: Australia, Berlin, France, Lisbon, Prague, Spain, and the UK Review and quality-check visa documentation; follow up with applicants as needed Upload documentation to appropriate government or internal portals Send next-step emails related to visa processing and submission Track potential issues, expedited needs, or government delays impacting applications General Internship Program Support Participate in team meetings and collaborate to ensure timely submission and documentation of materials Assist with enrolling interns in CISI insurance Send finalized flight itineraries to enrolled interns Draft and send intern communications, including: Welcome call follow-ups Pre-departure invitations Course-related updates Support housing reporting as needed Assist with creating and updating presentations, documents, and portal content Work closely with the Internship Program Manager to prioritize tasks and projects Take on special projects and additional responsibilities as needed Qualifications Required Qualifications & Experience Applicants must meet all of the following: Strong written and verbal communication skills Ability to manage multiple projects and deadlines in a fast-paced environment Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Microsoft online tools (Teams, SharePoint, OneDrive) Proficiency in Canva At least 1 year of experience in a professional work environment Prior marketing or sales experience is a plus Preferred Qualifications Experience living, interning, or studying abroad, especially in one of AIFS Abroad’s program destinations Experience working with databases Strong attention to detail and an eye for efficiency improvements If you meet approximately 65% of the listed requirements and are excited about the role, we strongly encourage you to apply. Candidates of diverse backgrounds and lived experiences are encouraged to apply. Recruitment Process Application: Submit your application through the AIFS Careers site Initial Screening: 15–30-minute phone call to discuss your background and answer questions First Interview: Virtual panel interview with AIFS staff (60–90 minutes) Assessment: Writing sample may be requested Final Interview: One or two interviews with AIFS leadership Offer: Selected candidates will receive an offer letter via email Training: New hires will receive virtual training with their manager and team (in-person options available for candidates near U.S. offices) Equal Opportunity Employer: AIFS provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected federal, state, or local laws. This policy applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. #AIFSCareers

Responsibilities

The Internship Programs Assistant will support the Internship Programs Team with application processing, database management, and visa documentation. This role involves auditing applications, communicating with applicants, and assisting with various program operations.