Inventory Assistant at Medicines and Healthcare Regulatory Agency

, England, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

08 Feb, 26

Salary

0.0

Posted On

10 Nov, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Inventory Control, Stock Management, Cold Storage, Manual Handling, Document Traceability, Team Collaboration, Quality Systems, Biological Products, Health and Safety, IT Skills, Attention to Detail, Time Management, Problem Solving, Communication, Adaptability, Housekeeping

Industry

Government Administration

Description

We are currently looking for an Inventory Assistant to join our Standards Lifecycle Function within the Science, Research & Innovation group. This is a full-time opportunity, on a permanent basis. The role will be based at South Mimms, Hertfordshire. Please be aware that this role can only be worked in the UK and not overseas. Who are we? The Medicines and Healthcare products Regulatory Agency enhance and improve the health of millions of people every day through the effective regulation of medicines and medical devices, underpinned by science and research. The Scientific Research and Innovations Group (SR&I) delivers public health impact, world leading innovation, and a unique proposition via an ambitious Science Strategy which will balance innovation against sustainability and affordability. It is divided into 6 sub-groups, Innovation Accelerator, Clinical Investigations and Trials, Research and Development, Standards Lifecycle, Control Testing, and Quality Assurance and Health and Safety. This role is in the Market Analysis & Inventory team (of Market analysis, Manufacturing and Logistics (MML), within Standards Lifecycle) responsible for fulfilling sales order shipping, manufacturing and Inventory control. What’s the role? The MHRA Inventory team are tasked with maintaining a robust & accurate catalogue of products, to ensure the continuous provision of our product range, and to provide an accurate financial valuation of agency assets. Each year the Inventory Team are subject to external audits by the National Audit Office. The postholder will be responsible for implementing the key, business as usual tasks such as stock-take of biological references portfolio, discard agendas, cold room maintenance & housekeeping. The role involves working in extreme environments such as (minus) -20˚c cold rooms, and around liquid nitrogen vessels in cryogenic storage units, these tasks may include manual handling of upto 10kg at a time & standing for prolonged periods. The postholder, is required will also be expected to ensure document traceability and accuracy by carrying out timely scanning of the inventory records. Where applicable training and/or certification will be provided. This role will also work flexibly with the wider Market Analysis, Manufacturing and Logistics (MML) team, providing support across all areas as required by the line manager and/or Head of MML to meet the needs of the business. The post holder will work on site & within core hours. Key responsibilities: To ensure the accurate valuation of MHRA’s biological materials portfolio, by assisting in daily stock counts, escalating any discrepancy investigation to Inventory Coordinator and the wider team and/or division as required. Postholder is required to stand for extended periods of time (up to 3 hours), manually handle heavy objects (approximately 5-10kg), stretch and reach objects above shoulder height and work in cold rooms (+4˚c to -20˚c). Undertake accurate daily Picking of our range of biological products for sales orders, with varying temperature control parameters available for the shipping team and in time for booked shipments Implement product discard agendas, including accelerated degradation study products in a timely manner considering traceability and appropriate waste management of biological products. Post involves working with products stored in cryogenic storage vessels and will require successful completion of learning modules to gain and maintain relevant certification. Maintain good housekeeping of cold rooms & cryogenic storage units, including transfer of products and defrosting of our -70˚c freezers. Training for use of cold rooms and other specialist storage units is provided. Due to operational continuity the post holder may on occasion be required work longer hours namely due to cold storage alarms and a need to transfer perishable products to maintain scientific integrity, working hours can be reasonably adjusted inline with relevant MHRA policy & with agreement between postholder and line manager Who are we looking for? Our successful candidate will demonstrate the following. Always work with focus and pace to get the job done on time and to a high standard. Follow the relevant policies, procedures and rules that apply to the job. Use own knowledge and expertise to organise work. Keep focused on delivery and take responsibility for the quality of work produced. Keep a consistent level of personal performance. Keep managers and stakeholders updated on how work is progressing. Stand for prolonged periods of time (3hrs), transport large vessels, move cages/trolleys. Work in confined spaces such as the isolator half suit and wear protective clothing and PPE such as stell toe-capped shoes, face masks, surgeon’s gloves and one-piece coveralls. Work for short periods of time in -20⁰C cold rooms. Experience in a warehouse / Cold Storage and / or Stockroom environment desirable. Knowledge of working under a quality system such as ISO9001, GMP or food industry desirable. Proactively contribute to the work of the whole team and remain open to taking on new and different roles. Get to know your colleagues and build supportive relationships. Listen to alternative perspectives and needs, responding sensitively and checking understanding where necessary. Ask for help when needed and support others when the opportunity arises. Be aware of the need to consider your own wellbeing and that of your colleagues. Understand that bullying, harassment, and discrimination are unacceptable. Level 2 qualification or equivalent e.g., GCSE in Mathematics, English and Science Proven IT skills- use of MS office and the ability to learn specialist software systems for laboratory/manufacturing equipment and other systems such as document control. If you would like to find out more about this fantastic opportunity, please read our Job Description and Person Specification! Please note: The job description may not open in some internet browsers. Please use Chrome or Microsoft Edge. If you have any issue viewing the job description, please contact careers@mhra.gov.uk The selection process: We use the Civil Service Success Profiles to assess our candidates, find out more here. Online application form, including questions based on the Behaviour, Experience and Technical Success Profiles. Please ensure all application questions are completed in full; your application may not be considered if any responses are left blank. Our applications are CV blind, and our Hiring Managers will not be able to access your CV when reviewing your application. Interview, which can include questions based on the Behaviour, Experience, Technical and Strengths Success Profiles. In the instance that we receive a high number of applications, we will hold an initial sift based on the lead criteria of candidates demonstrating having experience in a warehouse / Cold Storage and / or Stockroom environment desirable. Knowledge of working under a quality system such as ISO9001, GMP or food industry desirable. Applicants are assessed on whether they meet any mandatory requirements as well as the necessary skills and experience for the role. Applications are scored based on the competency-based answers provided- ensure you have read these thoroughly and allow sufficient time. You can view the competencies for this role in the job description. Use of AI in Job Applications Applicants must ensure that anything submitted is factually accurate and truthful. Plagiarism can include presenting the ideas and experience of others, or generated by artificial intelligence, as your own. If you require any disability related adjustments at any point during the process, please contact careers@mhra.gov.uk as soon as possible. Closing date: 3rd November 2025 Shortlisting date: 10th November 2025 Interview date: from 24th November 2025 Candidates will be contacted within a week of the sift and the interviews completed to inform them of the outcome. If you need assistance applying for this role or have any other questions, please contact careers@mhra.gov.uk Candidates will be subject to UK immigration requirements as well as Civil Service nationality rules. Further information on whether you are able to apply is available here. Successful candidates must pass a disclosure and barring security check as well as animal rights and pro-life activism checks. People working with government assets must complete basic personnel security standard checks. Certain roles within the MHRA will require post holders to have vaccinations, and in some circumstances, routine health surveillance. These roles include: Laboratory-based roles working directly with known pathogens Maintenance roles, particularly those required to work in laboratory settings Roles that involve visiting other establishments where vaccination is required Roles required to travel overseas where specific vaccination may be required. Applicants who are successful at interview will be, as part of pre-employment screening subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment. A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government. Any move to the MHRA from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility here. Successful candidates may be subject to annual Occupational Health reviews dependent on role requirements. If you have any queries, please contact careers@mhra.gov.uk. In accordance with the Civil Service Commissioners’ Recruitment Principles our recruitment and selection processes are underpinned by the requirement of selection for appointment on the basis of merit by a fair and open competition. If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, you should firstly contact Florentina Oleylami, Head of Talent Acquisition, Florentina.Oyelami@mhra.gov.uk. If you are not satisfied with the response you receive, you can contact the Civil Service Commission at: civilservicecommission.independent.gov.uk info@csc.gov.uk Civil Service Commission Room G/8 1 Horse Guards Road London SW1A 2HQ

Responsibilities

The Inventory Assistant will maintain an accurate catalogue of products and ensure the continuous provision of the product range. Responsibilities include stock counts, managing biological materials, and maintaining cold room conditions.