Inventory Control & Receiving Manager at Midwest Cards

Columbus, Ohio, United States -

Full Time

Start Date

Immediate

Expiry Date

08 Oct, 26

Salary

0.0

Posted On

10 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Inventory Control, Receiving Management, Vendor Reconciliation, Warehouse Organization, NetSuite, RF-SMART, Bin Planning, Purchase Order Management, UOM Validation, Freight Verification, RMA Receiving, Audit Management, WMS, ERP, Chain-of-Custody Control, Discrepancy Resolution

Industry

Retail

Description

Inventory Control & Receiving Manager Midwest Cards | Warehouse & Operations | Full-Time Position Purpose Owns all inbound inventory from purchase order creation through receipt validation, vendor discrepancy resolution, inventory placement, warehouse organization, and inventory control. This role ensures inventory is accurately received, documented, stored, and reconciled — catching issues before Operations, Purchasing, or Accounting find them after the fact. Not responsible for daily order fulfillment, except in emergencies. Key Responsibilities Inbound Planning * Review expected receipts and open POs daily; monitor allocation reports and delayed shipments * Coordinate receiving schedules and prep storage locations before arrival Purchase Order & Receipt Control * Match shipments to POs; validate quantities; identify shortages/overages and damages * Complete Item Receipts in NetSuite; monitor aging POs and open discrepancies Vendor Communication & Reconciliation * Monitor pre-shipment allocations, split shipments, and vendor confirmations * Reconcile receipts against POs and vendor docs; escalate shortages/overages to vendors within 24 hours * Own discrepancy investigations (missing pallets, short/partial shipments, wrong product, damage) until resolved Unidentified Shipments & No-PO Receiving * Hold undocumented inventory; loop in Purchasing/Product/Operations to identify origin * No sale of inventory until properly documented and approved Inventory Integrity & UOM Validation * Validate case quantities and packaging configs against PO expectations; escalate UOM errors Freight Verification & Vendor Billing * Confirm freight against expected receipts; support Accounting/Purchasing; escalate freight discrepancies * Move toward verifying freight receipts before vendor payment whenever possible RMA Receiving * Receive and validate returned inventory; coordinate disposition with Operations Bin Planning & Warehouse Capacity * Manage bin assignments, zone utilization, and warehouse maps * Plan storage for incoming inventory and lead relocation projects Putaway Coordination * Assign inventory destinations; manage staging areas; oversee putaway completion * Execute bin transfers proactively to free up capacity Inventory Control & Accuracy * Conduct bin audits; investigate discrepancies; manage exception reporting RF-SMART & Warehouse Technology * Co-own RF-SMART receiving workflows, scan validation, and bin-directed putaway * Drive testing and adoption of new warehouse technology Financial & Accounting Support * Monitor received-not-billed and billed-not-received inventory; review vendor prepayments * Resolve PO/receipt discrepancies before month-end close Position Philosophy Not a shipping resource. Success is measured by inventory accuracy, vendor accountability, warehouse organization, and operational control — not packages shipped. This role is the first line of defense against inventory errors, vendor discrepancies, and warehouse inefficiencies. Tools & Systems * NetSuite — Item Receipts, purchase orders, transfer orders * RF-SMART — scan validation, bin-directed receiving and putaway * ShipStation — shipment and freight coordination as needed What We're Looking For * Warehouse or inventory control experience, ideally with high-SKU or high-value goods * Sharp attention to detail and comfort owning vendor accountability conversations * NetSuite, RF-SMART, or comparable WMS/ERP experience a plus * Organized and proactive — plans ahead rather than reacts * Trustworthy with high-value inventory and chain-of-custody controls

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Responsibilities

Owns all inbound inventory processes from purchase order creation through receipt validation and warehouse placement. Ensures inventory accuracy and vendor accountability while managing warehouse capacity and bin organization.