Invoice Administrator at Graham & Associates, Inc.

Tucker, Georgia, United States -

Full Time

Start Date

Immediate

Expiry Date

07 Apr, 26

Salary

0.0

Posted On

07 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Invoice Processing, Vendor Communications, Accounting Support, Data Entry, Microsoft Office Suite, Accounting Software, Organizational Skills, Time Management, Communication Skills, Attention to Detail, Problem Solving, Team Collaboration, Basic Accounting Principles, Automated Invoice Processing

Industry

Construction

Description

Description We are seeking a detail-oriented and organized Invoice Administrator to join our finance team. In this vital role, you will be responsible for the accurate and timely processing of invoices, managing vendor communications, and performing essential accounting support tasks. The ideal candidate is a proactive individual with a keen eye for numbers, a commitment to accuracy, and the ability to thrive in a fast-paced environment. Requirements Invoice Processing (Primary Duty): Accurately process, verify, and code a high volume of vendor invoices into the accounting system. Match invoices to purchase orders and receiving documents, investigating and resolving any discrepancies. Obtain necessary internal approvals for non-PO invoices in accordance with company policies. Prepare and schedule invoices for payment runs. Maintain organized and up-to-date digital and physical invoice files. Accounting & Administrative Support: Assist with monthly account reconciliations, particularly for vendor statements and key expense accounts. Respond promptly and professionally to vendor inquiries regarding invoice status and payments. Support the accounts payable team with month-end and year-end closing procedures. Assist in maintaining accurate vendor records, including W-9 forms and contact information. Perform data entry and general clerical duties within the finance department as needed. Qualifications & Skills: Required: High school diploma or equivalent; an Associate’s degree in Accounting, Finance, or related field is a plus. Proven experience (1+ years) in an accounts payable, invoice processing, or similar clerical accounting role. Strong proficiency with Microsoft Office Suite (Excel, Outlook, Word). Familiarity with accounting software (e.g., QuickBooks, Sage, NetSuite, or similar ERP systems). Excellent data entry skills with a high degree of accuracy and attention to detail. Strong organizational and time-management abilities. Effective written and verbal communication skills. Ability to work independently and collaboratively within a team. Preferred: Understanding of basic accounting principles (e.g., debits/credits, GL coding). Experience with automated invoice processing systems. PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions, provided such accommodations do not create an undue hardship for the Company. This position requires sedentary work which involves Sitting most of the time, exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Other physical activities may include lifting, using fingers (grasping, feeling), talking, hearing, reaching, standing, crouching, kneeling, stooping, and close visual acuity.

Responsibilities

The Invoice Administrator will accurately process and verify a high volume of vendor invoices and manage vendor communications. Additionally, they will assist with accounting support tasks such as account reconciliations and maintaining vendor records.