Invoice and Tracking Specialist at Moore Center Services, Inc.

Manchester, New Hampshire, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Aug, 26

Salary

22.0

Posted On

05 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Payroll Processing, Invoice Management, Data Integrity, Time Management, Organization, Interpersonal Communication, Customer Service, Written Communication, Technical Adaptability, HIPAA Compliance, Audit Preparation, Onboarding

Industry

Individual and Family Services

Description

Description Position Summary: The ITS will work collaboratively as a liaison between the Business Office, Family Managers, Program Managers and the Director to ensure accurate and timely payments are made to co-managed employees in compliance with state-mandated regulations and DOL guidelines. The ITS will serve as the central hub for collecting and processing vouchers, transfers, and check requests. The ITS will ensure data integrity with regards to all payment related information to allow for seamless audits and accounting. Pay: $22/hr. M-F 8am-4pm Responsibilities: Collect and track employee timesheets weekly; enter timesheets into tracking system and submit payroll reports to accounting Crosscheck billing with services as needed Process family vouchers and invoices for payment Generate monthly check requests for vendors; process all vendor invoices Enter program-specific data into tracker monthly Initiate, facilitate and complete internal transfers between Moore Center departments. Process background checks on all potential providers and designees as requested by The Moore Center program managers Mentor and train all assistants and designee(s) on completing mandatory background checks and assisting program managers in the direct service provider (DSP) onboarding process to ensure compliance with state, federal and waiver requirements. Act as the administrative expert for the annual audit as well as any additional audits or compliance related requests. Conduct business in a professional manner and in accordance with HIPAA regulations. The ITS may be asked to participate in Agency-wide committees, teams, and work groups with a focus on collaboration, knowledge sharing and strategic efficiency. Complete other duties and responsibilities as assigned Requirements Qualifications: Education and Experience Associate’s degree in accounting preferred 3 to 5 years’ experience in related field preferred Skills and Abilities Ability to work independently and as part of a team Excellent time management and organization skills, including the ability to prioritize multiple tasks and ensure timely follow-through Ability to interact effectively and communicate with people of varied educational, socioeconomic, and ethnic backgrounds, skill levels and value systems Customer service focused and solution driven. Excellent verbal and written communication skills Ability to learn, master and comfortably adapt to new technology to improve efficiency.

Responsibilities

The specialist acts as a liaison to ensure accurate and timely payments to employees and vendors while maintaining data integrity for audits. Key duties include processing timesheets, vouchers, and background checks in compliance with state and federal regulations.