Invoice & Credit Memo Coordinator at GSFoods

Ontario, California, United States -

Full Time

Start Date

Immediate

Expiry Date

07 Jan, 26

Salary

0.0

Posted On

09 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Problem-Solving Skills, Communication Skills, Data Entry, Microsoft Office, Accounts Receivable, Accounts Payable, Vendor Management, Reconciliation, Customer Service, Attention to Detail, Teamwork, Independence, Time Management, Organizational Skills, Financial Reporting

Industry

Logistics;Transportation;Supply Chain and Storage

Description

TITLE: Invoice & Credit Memo Coordinator DIVISION/DEPARTMENT: Finance REPORTS TO: Supervisor of Invoice Control FLSA CLASSIFICATION: Non-Exempt/Hourly Gold Star Foods is the leading food distributor to K-12 schools in the United States. We are a company devoted to providing our customers with incredible customer service. We know that it is our teammates who make the difference! Join our team and find out what it is like to work somewhere where you enjoy getting up for work every day! POSITION OVERVIEW: The Invoice & Credit Memo Coordinator is responsible for entering, reconciling credits and debits, creating new vendors, and supporting corporate and operational staff. GS Foods is seeking a finance professional to support all facets of our shared services team, with a high level of exposure across the Company. PRINCIPLE RESPONSIBILITIES: * Accounts Receivable Support * Assist with AR account reconciliations, including resolving credit issues. * Clear aged AR credits (>6 months) on a monthly basis. * Process customer credit memos and pricing/commodity credits and rebills for all locations. * Process Customer Refunds * Assist complex uploads (Clark County) * Manage quarterly Customer Rebates/monthly billing for appliances (Graves account). * Process manual credits/invoices for misc. issues (e.g., Sodexo, Storage Fees, PA of Agriculture, etc.) * Accounts Payable Support * Process Rebates (paybacks, transfers, write-offs) – vendors * Process Wells Fargo credit card product purchases * Assist AP with rebate & miscellaneous checks & ensure timely processing * Vendor Master * Profile creation for non-product and employees in ERP. * Maintain accurate vendor master data and * Assist with 1099 reporting for non-product vendors * Clear >6 months aged P.O.s monthly * Complete and submit Vendor credit applications. * Supports Staff Accountants as needed (ie: journal entries, reconciliation) * Assist other departments with ad hoc special projects and tasks as needed. * Prepare daily deposit slips/uploaded to bank and ensure timely application of payments. * Respond to customer inquiries regarding invoices and credit memos. REQUIRED SKILLS: * Ability to work independently and as part of a team. * Strong problem-solving skills and work ethics * Excellent verbal, written, and interpersonal communication skills. * Hands on knowledge of transaction applications and data entry. * Proficient with Microsoft Office (Excel, Word) * Performs other duties as assigned. EDUCATION/EXPERIENCE: * High School Diploma (2 or 4-year college degree is preferred). * 2-5 years of work experience in the food-service industry. OTHER DUTIES: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. WORKING CONDITIONS AND PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Individuals may need to sit or stand as needed. May require walking primarily on a level surface for periods throughout the day. Reaching above shoulder heights, below the waist, or lifting as required to file documents or store materials throughout the workday. Proper lifting techniques are required. May include lifting up to 25 pounds on occasion. EOE M/W/Vet/Disabled: The above duties and responsibilities are essential job functions subject to reasonable accommodation. All job requirements listed indicate the minimum level of knowledge, skills and/or ability deemed necessary to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties, responsibilities or requirements as the employee may be required to perform any other duties as assigned. In the event of an absence where the teammate cannot perform these duties, the Manager will determine who shall perform these duties. Affirmative Action Statement: Applicants must be currently authorized to work in the United States. We are proud to be an Equal Opportunity and Affirmative Action employer, and consider qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, or any other protected factor under federal, state, or local law.

Responsibilities

The Invoice & Credit Memo Coordinator is responsible for entering, reconciling credits and debits, creating new vendors, and supporting corporate and operational staff. This role involves assisting with accounts receivable and payable support, managing vendor data, and responding to customer inquiries regarding invoices and credit memos.