Responsibilities:

• Prepare, verify, and process customer invoices for maintenance and construction work in an accurate and timely manner.
• Create and maintain job numbers and SCIDs, ensuring invoice details are complete and aligned with customer requirements
• Verify coding and obtain signatures for approval and follow up, as necessary.
• Submit revision requests for changes or removals on tickets information and coding as required.
• Assist the Controller and/or CFO in the collection of past due invoices for assigned Customers as required.
• Update and manage all customer files in the SharePoint.
• Provide daily updates to clients on tickets, material and submit reports for individual clients reflecting hours worked for the month or as required.
• Update and cost track jobs that are directly run through our branch as required.
• Communicate with AP and Orders regarding outstanding purchase order .
• Balance jobs upon closeout.
• Perform other duties as assigned.

Job Requirements:

• 2+ years of experience in invoicing, billing, accounting support, bookkeeping, or administrative roles.
• Experience with Accounts Receivable processes and customer billing is an asset.
• Oil & gas or industrial services invoicing experience preferred. 
• Intermediate level expertise with Microsoft Excel, Word, and Outlook
• Experience with GP Dynamics (Great Plains) or similar accounting systems is an asset 
• Strong attention to detail, organization, and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong communication and customer service skills with the ability to collaborate effectively across departments.
• Post-secondary education in Administration, Accounting, Bookkeeping, Payroll, or a related field is considered an asset.
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