JOB SUMMARY:

The Invoicing and Submission Executive is responsible for the accurate and timely generation, verification, and submission of customer invoices using SAP. This role ensures compliance with company policies, contractual terms, and tax regulations while maintaining strong customer relationships through efficient billing processes. The candidate will resolve invoice discrepancies, track submissions, and ensure smooth accounts receivable operations.

MANDATORY QUALIFICATIONS:

• SAP Proficiency: Hands-on experience with SAP SD (Sales & Distribution) and/or FI (Finance) modules for invoicing (minimum 1–2 years).
• Experience: 2+ years in billing, AR, or financial operations, preferably in a high-volume environment.

TECHNICAL SKILLS:

• Advanced SAP invoicing and billing document processing.
• Familiarity with customer procurement portals (e.g., Ariba, Coupa).
• Strong Excel skills (VLOOKUPs, pivot tables).

PREFERRED QUALIFICATIONS:

• Knowledge of SAP S/4HANA or integration with other ERP systems.
• Experience in industries with complex billing (e.g., manufacturing, logistics, professional services).

SOFT SKILLS:

• High attention to detail and accuracy.
• Strong communication for customer and cross-team collaboration.
• Ability to prioritize tasks and meet deadlines.

1. SAP-Based Invoicing & Submission:
   Generate, review, and submit customer invoices accurately in SAP, ensuring alignment with contracts, POs, and pricing agreements.
   Handle billing in multiple currencies, tax codes, and compliance requirements within SAP.
   Submit invoices via customer portals (e.g., Ariba, Coupa), email, or EDI as required.
2. Customer & Internal Coordination:
   Collaborate with Sales, Project Management, and Customer Service to validate billing details before submission.
   Address customer inquiries and disputes related to invoices, resolving issues promptly.
   Follow up with clients to confirm invoice receipt and approval status.
3. SAP Data Management & Compliance:
   Maintain accurate billing records in SAP, ensuring proper documentation for audits.
   Reconcile billing data between SAP and external systems (if any).
   Support month-end and year-end closing activities related to AR.
4. Process Improvement & Reporting:
   Identify SAP invoicing inefficiencies and propose automation or workflow enhancements.
   Track invoice status, aging, and submission success rates; escalate delays as needed.
   Generate SAP reports on billing accuracy, disputes, and pending approvals.