Invoicing Assistant at Hampton Lumber

Portland, Oregon, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Apr, 26

Salary

0.0

Posted On

16 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Docuware, Microsoft Windows, Microsoft Word, Microsoft Outlook, Microsoft Excel, Lumber Track, Communication, Problem Solving, Attention to Detail, Customer Service, Critical Thinking, Teamwork, Time Management, Decision Making, Data Entry, Process Improvement

Industry

Paper & Forest Products

Description

Company Summary Hampton Lumber is a thriving family-owned company aspiring to be North America's preferred source for responsibly-sourced wood solutions. Headquartered in Portland, Oregon, we operate nine sawmills in Western Oregon, Washington, and British Columbia. We also manage timberland and operate a wholesale and import/export division. Our mission is to grow, manufacture, and market renewable wood products and deliver innovative solutions for a more sustainable built environment. At Hampton Lumber, we accomplish this through our own operations as well as those of our affiliates—Trapa Forest Products, Idaho Timber, and RedBuilt. Our tagline, "Find a better way every day," encapsulates our commitment to innovation and improvement across all operations. We are guided by our core values: Safety – Prioritize safety across all operations. Integrity & Authenticity – Operate honestly and ethically while preserving our distinctive family-owned brand. Responsible Stewardship – Endeavor to balance and maintain economic, social, and environmental values in everything we do. Tenacity – Embrace challenges with grit, determination, and a can-do spirit. Continuous Improvement – Strive to enhance our processes, products, and people. Customer Satisfaction – Be nimble, responsive, and solutions-oriented. Community Engagement – Be a responsive, supportive, and respected member of the community. With over 80 years in the sawmill business, we are proud to have cultivated the knowledge and experience needed to grow and prosper, even in challenging times. We always look to the future and invest in our people, new technologies, and continuous improvement processes and techniques. Overview The primary role of the Invoicing Assistant is to perform all basic-level functions within the Invoicing group of Hampton Lumber Sales (HLS). This individual will play an integral part in ensuring transactions are processed accurately and in a timely manner, and communicating with other groups within HLS when issues arise. This position will report directly to the HLS Financial Manager. Benefits Highlights Substantial company-paid assistance for Medical and Dental insurance premiums; mental health coverage; cost effective co-pays and deductibles 401(k) with 5% annual company contribution and generous company matching contributions vested over three years Paid time off, including eight paid holidays Opportunity to earn bonuses Employee wellness program that includes free counseling sessions, financial and legal guidance, and more Opportunities for paid training to support career advancement and personal development Responsibilities Perform Docuware scanning and indexing, ensuring all vendor invoices are processed and accounted for Collect and process outgoing mail and courier packages daily Process vendor and customer invoices for inbound/outbound shipments and mill invoicing Provide backup coverage for the HLS reception desk, answering and redirecting incoming calls for the sales floor, as needed Develop basic knowledge and understanding of all HLS business models, including: Back-to-back transactions (BTBs) Wholesale inventory sales and other indirect purchases Mill sales orders Shipments and receipts (including advance shipping notices, or ASNs) Basic cost adjustments, inventory adjustments, and vendor adjustments Establish working relationships with customers, vendors, and off-site Hampton employees Interact and proactively communicate with HLS Traffic and Sales Support staff Develop and implement other agreed upon process improvements for Invoicing duties Provide backup for other members of the Invoicing group and respond promptly to other related duties, as needed Qualifications Able to perform all recurring functions independently, without assistance A proactive attitude, willingness to work in a team environment, and commitment to provide a high level of customer service are required Computer skills required include working knowledge of Microsoft Windows, Word, and Outlook, with competency in Microsoft Excel, and preferably with Lumber Track experience Strong written and verbal communication and confident decision-making required Critical thinking and attention to detail required, with excellent problem-solving skills and a high level of accuracy and efficiency Ability to travel according to company requirements, as needed Work Conditions: Work is typically sedentary in nature and performed in an office setting. Incumbent should be able to sit for extended periods of time, stand, walk, talk, hear, and write. Benefits Offered: Medical Insurance, Life Insurance, Dental Insurance, and 401K More About Us Learn more at hamptonlumber.com, or follow us on Facebook: @HamptonLumber. You can also learn about our company and our priorities by visiting our blog. EEO Statement Hampton Lumber is an equal opportunity employer: All qualified applicants will receive consideration for employment without regard to race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, or any other status protected by law. Disability accommodation available: If you are an individual with a disability and need a reasonable accommodation in the application or hiring process, please contact the Human Resources Office for the location that you are applying. Women and minorities are encouraged to apply. For more information about our commitment to equal employment opportunity, please see these government posters: EEO is the Law and its accompanying temporary supplement.

Responsibilities

The Invoicing Assistant will perform basic-level functions within the Invoicing group, ensuring transactions are processed accurately and timely. This role includes processing vendor and customer invoices, scanning and indexing documents, and providing backup coverage for the reception desk.